Office Administrator Job PBORA

Office Administrator Job. Administration Jobs In Kenya

Job Specifications

An officer at this level will work under direct supervision of a senior officer.

Duties and Responsibilities

• Attending to visitors/clients;
• Handling telephone calls and enquiries;
• Handling customer inquiries and complaints;
• Ensuring security of office records, equipment and documents;
• Ensuring confidentiality of office information;
• Record keeping for correspondences and file movement;
• Managing office protocol and etiquette;
• Managing petty cash for the respective office;
• Maintaining an up to date file movement register;
• Coordinating the general administration of the respective department/office;
• Coordinating schedule of meetings and appointments for the respective departments/office;
• Coordinating travel arrangements for the respective departments/office;
• Coordinating appointments and travel itineraries for the ED/Deputy Director/ Manager;
• preparing responses to simple routine correspondence for the ED/Deputy Director/Manger; and
• Monitoring procedures for record keeping for correspondences.
• Ensuring security, integrity and confidentiality of data; and
• Undertaking any other office administrative services duties that may be assigned.
• Any other duties as assigned from time to time

Person Specifications

For appointment to this grade a candidate must have: –

• Bachelor’s degree in Secretarial Studies or any other equivalent from a recognized
• institution;
• Minimum KCSE C+ (plus) or its equivalent;
• Have passed the following examinations from the Kenya National Examinations Agency (KNEC);
• Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III; Shorthand III (120 w.p.m); Business English III/Communications I; Office Management III/Office Administration and Management III; Secretarial Duties II; Commerce II;
• Proficiency in computer applications;
• Demonstrated results in work performance;
• Meet the provision of Chapter Six of Constitution.

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How to Apply

Interested applicants who meet the job requirements should submit their applications either as hard copy or via email. Applications must include:

• A cover letter
• Updated Curriculum Vitae
• Certified copies of academic certificates, national identity card, and other relevant testimonials
• Contact details including a valid phone number and email
• Names and contact details of three (3) referees

Hard Copy Applications should be addressed and delivered to:

The Director/CEO
Public Benefit Organizations Regulatory Authority (PBORA)
Co-operative Bank House, 15th Floor, Haile Selassie Avenue
P.O. Box 44617–00100
NAIROBI

Soft Copy Applications may be submitted via email to: director@pbora.go.ke

Ensure the subject line includes the Position Title and Reference Number.

Deadline: All applications must be received by 5:00 PM (EAT) on July 28, 2025.

Important Notes for Applicants:

PBORA is an equal opportunity employer. Applications from women, youth, minorities, marginalized communities, and Persons Living with Disabilities are highly encouraged.
Only shortlisted candidates will be contacted.
Canvassing in any form will lead to automatic disqualification.

Shortlisted applicants will be required to present the following clearance certificates during the interview:

• Police Clearance Certificate from the Directorate of Criminal Investigations (DCI)
• Clearance or Compliance Certificate from the Higher Education Loans Board (HELB)
• Tax Compliance Certificate from the Kenya Revenue Authority (KRA)
• Clearance Certificate from the Ethics and Anti-Corruption Commission (EACC)
• Clearance Certificate from an accredited Credit Reference Bureau (CRB)