Office Administrator Job (40-50K)

Looking for an office administration job in Kenya? Corporate Staffing Services is recruiting an Office Administrator position for a growing multi-sector business group. The salary for the role is Ksh 40,000 – 50,000 monthly. The job is based in Nairobi. Proficiency in office coordination, executive support, and records management is required.

Our client, a growing multi-sector business group, is seeking to hire an experienced, highly organized, and professional Secretary to provide executive and administrative support to management and ensure efficient office coordination. The successful candidate will be responsible for managing correspondence, records, schedules, and administrative processes while maintaining high standards of confidentiality, accuracy, and professionalism.

The ideal candidate should demonstrate strong organizational skills, excellent communication abilities, and the capacity to manage multiple administrative functions in a fast-paced corporate environment.

Key Responsibilities

• Office Administration & Coordination – Manage day-to-day office operations including correspondence, filing systems, scheduling, and administrative workflows.
• Executive Support – Provide administrative assistance to management, including preparation of reports, presentations, letters, and other official documents.
• Records & Documentation Management – Maintain organized physical and digital filing systems, ensuring accuracy, confidentiality, and easy retrieval of company records.
• Meeting Coordination – Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action points.
• Communication Management – Handle internal and external communications, including emails, official correspondence, and telephone inquiries.
• Office Documentation – Prepare and format official documents, reports, memos, and presentations as required by management.
• Compliance & Records Support – Maintain administrative and compliance-related records in line with company policies and procedures.
• Information Management – Ensure proper documentation, tracking, and safekeeping of sensitive company information.
• General Administrative Support – Provide overall administrative assistance to ensure smooth running of office operations and support cross-functional teams when required.

Qualifications & Skills

• Bachelors’ Degree or  Diploma in Secretarial Studies, Office Administration, Business Administration, or a related field
• Minimum of 3 years’ experience in secretarial services, office coordination, executive support, records management, and administrative operations.
• Strong understanding of office administration procedures and documentation standards.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities with attention to detail.
• High level of professionalism, confidentiality, and integrity.
• Ability to work independently and manage multiple priorities effectively.

How to Apply

If you are up to the challenge and possess the necessary qualifications and experience, please send your CV only quoting the job title in the email subject (Office Administrator) to: vacancies@corporatestaffing.co.ke before 15^th July 2026.

NB: Only shortlisted candidates will be contacted. If you do not receive any communication from us within two weeks of your application, kindly consider your application unsuccessful. We appreciate your interest and thank you for applying.

Corporate Staffing Service never asks candidates to pay any money or pay for tests at any stage of the recruitment process.