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Procurement Assistant Job Kapa Oil
Objective
To ensure timely, cost-efficient, and quality procurement of local packaging and raw materials by executing purchase processes, coordinating suppliers, and adhering to procurement policies and systems.
Key Responsibilities
Purchase & Record Management
- Process Purchase Orders in line with approved requisitions.
- Maintain accurate procurement records and documentation in ERP systems.
- Ensure compliance with procurement policies, procedures, approved pricing, and contracts.
- Support invoice reconciliation through 3-way matching (PO, GRN, Invoice).
- Track and report procurement cost-saving initiatives.
- Support internal and external audits.
Supplier Management
- Manage supplier communications regarding orders, deliveries, and documentation.
- Track supplier responsiveness and actively resolve delivery delays.
- Support onboarding and maintain accurate supplier data.
Operations & Demand Planning
- Monitor supplier deliveries to support production schedules.
- Coordinate closely with warehouse and production teams to ensure material availability through cross-functional coordination.
- Monitor supply continuity, support demand planning, identify material requirements, and minimize stock-outs.
Qualifications
- Education: Bachelor of Science (Bsc.) in Supply Chain Management, Procurement, Business Administration, or a related field.
- Professional Certification: Working toward CIPS / CPSP-K certification.
- Experience: 1–4 years of experience in procurement or supply chain operations (relevant internships included).
- Software Skills: Proficient in Microsoft Office (Advanced Excel proficiency required) and hands-on experience with ERP systems (SAP preferred).
How to Apply
If you meet the above requirements and are a Kenyan national, please send your updated CV to: recruitment@kapa-oil.com
Application Deadline: Wednesday, 24th June 2026
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