Data Entry Clerks NGO Job AKF

The Data Entry Clerk will support accurate transcription of attendance and participation data from workshops, training, meetings and programme work into Excel-based reporting templates for compliance, record keeping and reporting purposes. The assignment will be undertaken on a need basis from time to time, typically on a monthly basis.

Key Responsibilities

The Data Entry Clerk will:

• Receive and review physical or scanned attendance sheets and related documentation.
• Accurately enter attendance and participant data into designated Excel templates and tracking tools.
• Verify completeness and accuracy of entered data before submission.
• Support data cleaning and correction of inconsistencies where required.
• Ensure confidentiality and secure handling of participant information and records.
• Liaise with programme staff for clarification on unclear or incomplete records.
• Submit completed and updated datasets within agreed timelines.
• Conduct archiving and proper filing of all the documents once the data entry is complete.

Deliverables

• Accurate and updated Excel attendance databases/templates.
• Clean and verified datasets ready for reporting and compliance use.
• Monthly or periodic submissions of completed data entry assignments as requested.

Duration of Assignment
The assignment will be conducted on a need basis throughout the year, depending on programme activities and reporting requirements. Tasks may arise periodically, typically on a monthly basis.

Qualifications

• Minimum Diploma or Certificate in Business Administration, Information Technology, Statistics, Monitoring & Evaluation, or related field.
• Proven experience in data entry or administrative support work.
• Good knowledge and practical skills in:
  • Microsoft Excel
  • Microsoft Word
  • General data entry and record management
• High level of accuracy and attention to detail.
• Good organizational and time management skills.Ability to handle confidential information professionally.
• Strong communication skills and ability to follow instructions.
• Possess a strong understanding of data protection and data confidentiality.

How to Apply

Interested candidates should submit the following:

• Updated CV.
• Brief cover letter highlighting relevant experience as well as current location.
• Copies of academic certificates. Transcripts are not accepted.
• Valid certificate of good conduct.
• Reference letters from previous engagements held.
• Contact details of three referees.

Submit applications to akfkenya.procurement@akdn.org with the subject line: Data Clerk Application