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Administrative Assistant Job Green Heart Kilifi
Keep things stocked & running
- Supplies and consumables in stock, equipment repairs coordinated, parcels handled, and travel & accommodation booked to policy.
Systems
Keep records clean
- Daily data entry across Google Drive and Notion, new-hire and exit folders, internal trackers kept current — and filing errors flagged, not buried.
Logistics & Calendar
Keep the team on schedule
- Book all-staff and organization meetings, follow up on action points, and schedule reviews and events.
Land & Compliance
Keep the paperwork tight
- Maintain land transaction files, chase signatures, track compliance deadlines, handle petty cash and procurement documents, and support work-permit renewals.
People Operations
Support the team
- Recruitment logistics, onboarding setup, leave tracking, staff events, and distributing HR communications.
What success looks like
Nothing falls through the cracks
- Supplies never run out unexpectedly, files are where they should be, deadlines are tracked early, and confidential information is handled with discretion. You spot what needs doing before being asked.
Qualifications & Experience
You might be a great fit if you…
- Have 1–2 years in an admin, procurement, or office-support role (preferred, not absolute — strong juniors welcome).
- Are highly organized, and work with intention and real attention to detail.
- Are comfortable with Google Workspace (Drive, Calendar, Docs, Sheets) and Notion.
- Write and speak clear English and Swahili.
- Prioritize well and hit deadlines reliably.
- Are discreet and trustworthy with confidential information.
- Stay calm and reliable under pressure.
- Are eager to learn and grow with a community that’s still being built.
How to Apply
🚨 Before You Apply for This Job… Need Help With Your CV??
This job will attract 1000+ applicants.
Many qualified professionals miss out on getting shortlisted and interviews — not because they lack experience, but because their CV doesn’t clearly show how they fit this specific job.
🎯 Want to get an interview fast? Customize your CV specifically for this job.
Using the same CV for every application will not get you interviews.
Email your CV today to our Client Service Manager, Rose, using cvwriting@corporatestaffing.co.ke
Subject: CV Review & Upgrade.
Rose and our recruiters will review your CV and show you exactly how to improve it for the job you are targeting.
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