HR Assistant Job Unga Group

HR Jobs. Unga Group Jobs

Role Purpose:

Reporting to the Human Resource Business Partner, the role holder will provide essential administrative and operational support to the HR team in a fast-paced environment.

Key Duties and Responsibilities:

Coordination of Talent Acquisition

• Scheduling of interviews, logistical planning, and constant engagement of hiring managers and candidates,
• Preparation of interview collateral and collation of interview outcomes, preparation of professional interview summaries, and communicating interview outcomes to both internal and external candidates through available communication channels.
• Work closely with team leaders in onboarding of new joiners, including managing the documentation, risk and governance processes, and orientation activities.

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Management of Employee Records, Filing and Retrieval

• Coordinate and maintain accurate orientation, onboarding, and separation documentation
• Track employee contracts. This includes probation, confirmation and contract renewals.
• Ensure annual personal data consent form & Unga code of Ethics and conduct acknowledgement and acceptance forms are completed, signed and filed.

HR Operations

• Maintain and update calendars of HR events and site activities.
• Submit accurate HR reports that are analyzed with useful metrics.
• Provide relevant data for payroll processing and ensure all payroll errors are resolved.
• Support day to day management of outsourced staff and labour cost based on approved establishment
• Process invoices for payment and ensure invoice reconciliation are done on time to avoid delay in payments

Employee Relations

• Provide Support to employees in various HR related matters and properly handle and document complaints and grievance procedures
• Ensure issues brought forward are resolved and escalated on time.
• Collaborate seamlessly with the HR team to eliminate any gaps in the employee experience.
• Draft employee disciplinary meeting minutes and ensure all disciplinary documentations are filed.

Learning Support

• Planning and execution of induction programmes
• Preparing and releasing communication on various trainings
• Tracking attendance of various in-house or external trainings

Performance Management

• Provide administrative support for performance management activities.
• Ensure quarterly face to face sessions are effectively done and annual PDPs are completed, signed and filed

HR Compliance

• Ensure 100% compliance with statutory and regulatory requirements
• Ensure timely renewals of Service provider contracts, permits and licenses
• Monitor Service Level Agreements (SLA) between Unga Holdings Ltd and HR Service Providers.

Job Requirements

• Bachelor’s Degree in human resource management or any other related discipline.
• Hands on experience in HRMIIS
• CHRP Certification and Professional Membership (IHRM).
• 2-3 years of experience in a similar role, preferably in FMCG
• Good Knowledge of the Kenyan labour laws.
• Computer proficiency

Key Attributes/ Competencies:

• Strong business acumen
• Good analytical skills and attention to detail
• Ability to deliver under pressure with minimal supervision
• Excellent communication and presentation skills
• Ability to maintain sensitive and confidential information

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How to Apply

Click here to apply