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HCM Assistant – Records Management Job KCAU
HCM Assistant – Records Management Job. HR Jobs in Kenya
Job Objective
The job holder will be responsible for providing administrative support within the Human Capital Management department.
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Duties And Responsibilities:
- Maintain up-to-date employee files (digital and physical).
- Maintain and update staff records, ensuring accuracy and confidentiality.
- Capture and update employee information in the Human Resource Information System (HRIS).
- Prepare and submit payroll data such as attendance, allowances, and deductions.
- Assist in job application tracking and interview scheduling.
- Coordinate onboarding logistics and documentation for new hires.
- Assist in the administration of statutory deductions, staff benefits, and leave balances.
- Track and update training attendance, evaluation, and related reports.
- Provide administrative support for grievance handling, disciplinary meetings, and staff communications.
- Assist in staff welfare programs and other staff engagement initiatives.
- Compile and prepare monthly, quarterly, and annual HR reports, including Staff Establishment Reports, Recruitment Status Reports and Training Participation Reports.
- Generate HRIS-based reports for decision-making and workforce planning.
- Ensure proper records are kept on the movement of records to and from the HCM office.
- Any other duty that may be assigned by your supervisor.
Qualifications And Experience
- Bachelor’s degree in Human Resources Management or a related field from an accredited/recognised institution.
- One (1) year of experience in HR, administration or related field.
Work Experience
Other Skills And Competencies
- Strong understanding of labour laws and HR best practices.
- Excellent communication, interpersonal, and problem-solving skills.
- Excellent IT skills.
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How to Apply
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