Candidates Testimonials – How C.S.S Got Me Hired
Our Services
Free Trainings & Events
Assistant II –Admin Job Bioversity International
Administration Jobs. Bioversity International Jobs
Read>>>Want to Nail Your Next Job Interview? 3 Ways to Prove You’re the Best Hire
Main duties and responsibilities include:
Administrative Support
- Manage incoming and outgoing communications, including official emails, telephone calls, and correspondence for the Nairobi office.
- Draft, edit, and format letters, memos, minutes, and other official documents.
- Maintain organized physical and electronic filing systems in line with IITA policies.
- Support procurement processes by preparing requisitions, collecting quotations, liaising with vendors, and ensuring compliance with IITA procurement procedures.
- Track office supplies, stationery, and consumables; ensure timely replenishment.
- Support administrative documentation required for audits and internal reviews.
Logistics and Coordination
- Coordinate logistics for meetings, workshops, and events, including venue booking, participant invitations, refreshments, and documentation.
- Arrange travel logistics for IITA staff, visiting researchers, and consultants (flights, accommodation, transport).
- Support visa processing, airport pick-ups, and accommodation arrangements for visiting scientists and partners.
- Receive and guide visitors, ensuring a professional and welcoming office environment.
HR and Office Support
- Support recruitment processes by arranging interviews, communicating with candidates, and preparing interview logistics.
- Maintain attendance, leave, and timesheet records for Nairobi-based staff.
- Assist in onboarding new staff, interns, and consultants by preparing orientation materials and coordinating orientation schedules.
- Support staff welfare and office initiatives as guided by the Station Administrator.
Requirements:
Education
- Bachelor’s degree in Business Administration, Office Management, or a related field.
Experience
- Minimum of 2–3 years’ administrative or office management experience, ideally within an NGO, research institution, or international development organization.
- Experience with procurement and travel arrangements is highly desirable.
- Prior experience working in a donor-funded project environment is an added advantage.
Read>>>Smart CV Tweaks to Stay Relevant in Any Job Market
How to Apply
🚨 Before You Apply for This Job…Need Help With Your CV?
This job will attract 1000+ applicants.
Many qualified professionals miss out on getting shortlisted and interviews — not because they lack experience, but because their CV doesn’t clearly show how they fit this specific job.
🎯 Want to get an interview fast? Customize your CV specifically for this job.
Using the same CV for every application will not get you interviews.
Email your CV today to our Client Service Manager, Rose, using cvwriting@corporatestaffing.co.ke
Subject: CV Review & Upgrade.
Rose and our recruiters will review your CV and show you exactly how to improve it for the job you are targeting.
Using an A.I-generated CV but not getting interviews? Click here & get it reviewed by our recruiters.