Legal Administrative Assistant Job

Legal Jobs. Emerge Egress Consulting Jobs

Emerge Egress Consulting is a HR Management & Training Consulting Firm established in 2017 based in Nairobi. In essence it focuses in Recruitment, Business & Marketing Strategy and Training Programs for various sectors. We partner with clients in various industries and sectors in order to meet their various needs.

Role Objective 

Our client, a well-established mid-tier law firm, is seeking a highly organized, dependable, and detail-oriented Legal Administrative Assistant to provide comprehensive administrative and operational support within a busy legal environment. The role is central to ensuring efficient workflow coordination, smooth office operations, and effective support to legal professionals.

Core Duties and Responsibilities

• Coordinate daily administrative and operational activities to support seamless office functioning
• Manage incoming and outgoing communications including emails, phone calls, and official correspondence
• Maintain structured filing systems, records, registers, and archives for easy access and retrieval
• Handle document processing including scanning, filing, archiving, and proper record keeping
• Support preparation, tracking, and processing of invoices, documents, and office records
• Draft, type, and format legal and administrative documents as required
• Manage diaries, schedules, appointments, and meeting coordination for partners and staff
• Prepare meeting notes, summaries, and reports as needed
• Support front office operations and professionally handle client and visitor interactions
• Facilitate internal communication between legal teams and support staff for timely follow-up
• Maintain legal library registers and office reference materials in an organized manner
• Assist in petty cash management and monitoring of routine office expenditures
• Ensure timely processing of statutory payments, utilities, and subscriptions
• Liaise with external stakeholders including clients, suppliers, and regulatory bodies
• Oversee procurement and inventory of office supplies
• Coordinate travel arrangements including bookings and accommodation logistics
• Support planning and coordination of internal meetings and office activities
• Address office maintenance issues to ensure smooth daily operations
• Perform any other administrative duties as assigned

Job Specifications and Qualifications

• Diploma in Law, Business Administration, Communication, or a related discipline
• Minimum of 2 years’ relevant experience in a similar role
• Proficiency in Microsoft Office applications

Key Competencies 

• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• High level of confidentiality and professional integrity
• Strong attention to detail and accuracy
• Ability to work under pressure in a fast-paced environment
• Problem-solving and analytical thinking skills
• Strong sense of responsibility and professionalism

How to Apply

If interested in the position and meet the above requirements, kindly send your CV on or before 25^th June 2026 to the email careers@emergeegressconsulting.com and indicate the position applied for in the subject line. Only shortlisted applicants will be contacted. Interviews will be conducted on a rolling basis.