HR and Admin Assistant NGO Job The Tenure Facility

HR Jobs. The Tenure Facility Jobs

Position Overview

We are looking for a proactive and well-organized HR and Administrative Assistant to provide day-to-day administrative and HR-related support. The role is essential in ensuring smooth office operations, supporting HR activities, and delivering a positive experience for employees, guests, and stakeholders.

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Key Responsibilities

Office Administration & Support

• Provide general office support to ensure smooth daily operations
• Be the first point of contact for anyone contacting Tenure Facility (e.g. answering the organisational email and phone)
• Coordinate and arrange internal meetings, including room bookings and logistics
• Provide technical support during meetings (e.g., video conferencing, equipment setup)
• Liaise with staff and external suppliers (e.g., office equipment, furniture, home office equipment)
• Manage relationships with service providers

HR & Onboarding Support

• Support HR officers with administrative HR tasks
• Assist in arranging onboarding activities, including scheduling meetings for new hires
• Prepare onboarding materials and ensure a welcoming experience for new employees
• Coordinate internal HR-related meetings and documentation as needed
• Arrange office services such as ordering fika, office supplies, gifts, and flowers
• Support to COO: Assist the COO with all tasks related to our internal portals, including uploading documents, maintaining records, and helping create new documents when needed.
• Administrative Support: Provide general administrative assistance, such as submitting expense reports and supporting other routine administrative processes.

Guest Apartment & Visitor Coordination

• Manage guest apartment logistics, including check-in and check-out arrangements
• Coordinate with cleaning companies to ensure the apartment is prepared for guests
• Act as a point of contact for guests regarding access and basic inquiries

Qualifications & Skills

• Bachelor’s degree in Business Administration, Human Resources, or a related field
• Minimum of 3 years’ experience in administrative, office support, or HR support roles
• Strong organisational and time-management skills with the ability to manage multiple priorities
• Service-minded with a proactive and solution-oriented mindset
• Comfortable coordinating with multiple stakeholders and external suppliers
• Solid technical skills to support meetings, digital tools, and office systems (e.g., video conferencing platforms and collaboration tools)
• Fluent in English and Swedish; additional languages are an advantage

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How to Apply

Click Here to Apply

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