Finance Assistant Job Adeso

Finance Jobs. Adeso Jobs

The Finance Assistant will support NEAR financial operations within the Nairobi office by managing day-to-day finance tasks, including preparing purchase orders, processing invoices and payments, reconciling accounts, tracking expenditures, and ensuring compliance with organizational policies, procedures, and donor requirements. The role will contribute to accurate financial record-keeping, timely reporting, and efficient support to audits and month-end close processes.

Key Responsibilities

Financial Management

• Maintain and update the Navision cashbook daily, ensuring balances are accurate and up to date.
• Review payment requests before disbursement to ensure completeness, proper coding, required approvals, and budget availability.
• Assist in reconciling bank, cash, and other balance sheet accounts, and accurately post transactions into Navision.
• Process supplier invoices, staff expense claims, travel advances, and reimbursements in a timely manner.
• Maintain organized and complete financial records, including invoices, receipts, vouchers, and supporting documents.
• Prepare and process journal entries, payment vouchers, and receipts in the Navision system.
• Conduct monthly reconciliations of payables, staff travel advances, and other assigned accounts.
• Support monthly financial close activities and ensure deadlines are met.

Compliance and Internal Controls

• Ensure all financial transactions are processed in line with Adeso policies, procedures, and donor compliance requirements.
• Verify that supporting documentation for payments is complete, accurate, and properly filed.
• Support adherence to internal controls in payment processing, recording, and reconciliation.
• Assist in monitoring financial documentation to ensure audit readiness at all times.

Audit and Reporting Support

• Support internal and external audits by retrieving required documents, invoices, payment vouchers, and project support documentation.
• Assist in tracking and following up on audit findings and recommendations outlined in management letters.
• Provide finance documentation and schedules as needed for reporting and review purposes.

Supplier and Operational Support

• Support the management of supplier contracts, ensuring they are properly documented, renewed, or closed as appropriate.
• Ensure supplier payments are processed on time and in accordance with approved procedures.
• Liaise with Finance Manager and suppliers to resolve payment or documentation issues promptly.
• Work closely with the Operations team to ensure withholding VAT is accurately processed and remitted on time.

Key Skills and Competencies

• Degree in Accounting, Finance, Business Administration, or equivalent; qualified accountant preferred.
• Minimum 1 years in finance/accounting roles with exposure to budgeting, reporting, and compliance Proven experience in financial analysis, forecasting, and donor budget management.
• Strong proficiency in Microsoft Office and financial analytics tools.
• Experience in donor budgeting/reporting and basic understanding of donor compliance requirements.

Key Deliverables

• Accurate and up-to-date Navision cashbook maintained daily.
• All payment requests reviewed, coded, and processed in line with policy and budget availability.
• Monthly reconciliations for bank, cash, payables, and staff travel advances completed on time.
• Supplier invoices, staff claims, and travel advances processed accurately and within timelines.
• Complete and audit-ready finance documentation maintained at all times.
• Timely support provided for month-end close and audit processes.

How to Apply

This is an exciting opportunity for a dedicated and highly motivated professional. If you would like to join our team, please submit your application to jobs@adesoafrica.org quoting the position in the email subject matter.

• Each application should be addressed to the Human Resources Department and include a
• 1-page Cover Letter with applicant’s current contact information
• a Resume or CV including detailed work experience, education/degree
• a list of 3 professional references with complete contact information (Name, Relationship to Reference, Email and Phone Number).

Applications that do not include all the above information will not be reviewed. Only short-listed candidates will be contacted.

Adeso is an equal opportunity employer. This application deadline is 10th June 2026.