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Sales Invoicing Clerk Job
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Key Duties and Responsibilities.
- Generate and issue sales invoices to customers based on delivery notes and confirmed sales orders.
- Ensure all billing information, including product codes (SKUs), quantities, and pricing, is accurately entered into the ERP system (SAP,).
- Coordinate with the stores and dispatch departments to verify order status, product availability, and delivery schedules before billing.
- Process credit notes, debit notes, and other billing adjustments as needed to resolve invoice discrepancies.
- Update and maintain an accurate master list of customer billing information and pricing.
- Serve as the primary contact for internal teams and customers regarding invoice-related queries.
- Generate and file all required fiscal and ETR-compliant invoices.
- Maintain an organized filing system (both physical and digital) for all sales invoices, dispatch documents, and related records for audit purposes.
- Assist the finance department with monthly and end-of-year reconciliations and reporting related to accounts receivable.
- Support accounts receivable by following up on outstanding payments and ensuring cash flow is buoyant.
Education and Key qualification Requirements:
Education:
- Diploma or Degree in Accounting, Business Administration, Finance, or a related field.
- At least 2–3 years of experience in sales invoicing, preferably in a Flour Milling environment.
- Knowledge of ERP or accounting software (e.g., QuickBooks, Tally, Sage, or SAP).
- Strong understanding of VAT invoicing and Kenyan tax regulations.
- Excellent attention to detail and numerical accuracy.
- Proficient in MS Excel and Word.
How to Apply
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