Projects /Leasing /Admin Coordinator Job

Our client is a well-established retail mall recognized for delivering exceptional shopping
experiences and maintaining high standards of tenant and customer satisfaction. They are
seeking a detail-oriented and highly organized Projects, Leasing & Admin Coordinator to serve as the central coordination point for tenant lifecycle management, project execution, and
administrative systems across the mall. The ideal candidate is a structured, accountable
professional who ensures nothing falls through the cracks.

Key Responsibilities

• Maintain a comprehensive lease management tracker and coordinate end-to-end tenant
• Coordinate all tenant fit outs and internal projects, ensuring alignment with mall standards and timelines
• Ensure proper handover and sign-off processes for completed fit-outs
• Own and maintain a centralized documentation system covering leases, contracts, licenses, and approvals
• Drive standardization of filing and documentation processes across departments
• Manage the GM’s calendar, track action items, and prepare reports and summaries
• Facilitate structured communication to tenants and ensure alignment on operational updates
• Ensure clear coordination flow across Operations, Facilities, Finance, and Marketing teams
• Flag and escalate delays, risks, or compliance issues in a timely manner

Requirements

• Bachelor’s degree in Business Administration, Real Estate, Project Management, or a related field
• 3-5 years’ experience in leasing coordination, project coordination, or administrative management, preferably in a mall or commercial property environment
• Strong experience in documentation management and coordination roles
• High proficiency in Microsoft Office / Google Workspace and tracking tools
• Strong organizational, communication, and stakeholder management skills

How to Apply

Interested candidates should send their updated CV with the subject Projects / Leasing /
Admin Coordinator to recruitment@tactive.consulting by 5th July 2026.
Please note that shortlisting is on a rolling basis, and only shortlisted candidates will be
contacted.
Tactive