Project Assistant Job Eleven Degrees

Project Assistant Job. Project Management Jobs in Kenya

Job Summary

We are seeking a highly organized and proactive Project Assistant to support and coordinate the execution of client implementation and internal development projects. The ideal candidate will assist project managers and cross-functional teams by managing timelines, tracking budgets, coordinating tasks, documenting meetings, and ensuring smooth execution of all project-related activities.

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Key Responsibilities

Project Coordination & Management:

• Assist project managers in planning, scheduling, and executing projects.
• Maintain and update project timelines, Gantt charts, Kanban boards, and trackers.
• Monitor project progress and ensure deadlines are met.
• Coordinate with internal teams (Dev, QA, Product, Analytics, DevOps) to align activities and track deliverables.
• Follow up with team members on tasks and escalate delays or blockers proactively

Meeting & Documentation:

• Schedule and coordinate internal and client meetings.
• Take comprehensive meeting notes, document action points, and share follow-ups.
• Maintain a central repository of all project documentation including SOWs, requirements, status reports, and communication logs.

Communication & Client Support:

• Serve as a liaison between internal teams and clients for ongoing project-related communication.
• Prepare and send periodic project status updates and reports.
• Handle minor client queries and coordinate timely responses from relevant stakeholders.

Task & Errand Management:

• Track and follow up on internal errands, dependencies, and logistics related to project delivery.
• Help prepare presentations, reports, and demos as needed by the delivery team.

Budget & Resource Tracking:

• Track hours worked on client projects and maintain resource utilization reports.
• Assist in managing project budgets, vendor invoices, and cost estimations.

Qualifications

Education & Experience:

• Bachelor’s degree in Business Administration, Project Management, Information Systems, or related field.
• 1–3 years of experience in project coordination, PMO, or executive assistant roles in a tech company or software services environment.
• Exposure to software implementation projects, preferably in enterprise SaaS or B2B solutions.

Skills & Competencies:

• Excellent organizational and multitasking skills.
• Strong written and verbal communication.
• Proficiency with project management tools (e.g., Jira, Trello, Asana, MS Project).
• Comfort with documentation tools (Google Workspace, Notion, Confluence, MS Office).
• Understanding of agile methodology and software development life cycle (SDLC) is a plus.
• Strong sense of ownership, initiative, and attention to detail.

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How to Apply

Interested and suitably qualified individuals should forward their application letter and updated CV only to the Head – Human Resource via careers@minigrp.com quoting “PROJECT ASSISTANT DDS” in the subject line to be received by COB on 25th June, 2025.