Personal Assistant Job AGL
Administration Jobs. Africa Global Logistics Jobs
Mission Description
- Based in Nairobi and reporting to the Managing Diretor, the selected candidate will be responsible to provide vide administrative support to the Managing Director – Kenya office
- In liaison with the regional office, proactively organize, liaise and coordinate the travel itinerary and accommodation for the Kenya team and visitors
- Manage / schedule meetings and co-ordinate appointments effectively and with precision and take minutes as may be required.
- Collate / collect information from section heads and statistics for regular (weekly, monthly) and ad-hoc meetings.
- Prepare / update presentations for the meetings based on data received.
- Manage the MD’s diary & Calender
- Maintain a proper filing system for all documentation
- Track documents submitted to and from the MDs for approvals.
- Handle all incoming and outgoing correspondence, including emails, phone calls, and letters.
- Attend to visitors, clients, customers and staff
- Ensure proper housekeeping of the MD’s office
- Ensure sensitivity to time management and the need for flexibility as the role and situation demands.
- Handle sensitive information with discretion and maintain confidentiality.
- Work independently and prioritize tasks effectively.
- Any other duties assigned on ad hoc basis.
Profile
- Diploma in Administration
- Proficiency in Microsoft Excel, Power BI or other presentation tools
- Meticulous
- Confidential
- Confident and presentable
How to Apply
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