Nakuru – Assistant Warehouse Manager Job Gilani’s Distributors

Assistant Warehouse Manager Job. Procurement Jobs In Kenya

The Assistant Warehouse Manager will play a critical role in supporting the National Warehouse Manager in overseeing the day-to-day operations of assigned warehouses. This role demands a hands-on, proactive individual capable of leading a team, maintaining operational efficiency, and ensuring safety and accuracy within the warehouse environment.

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Key Responsibilities and Duties:

Staff Supervision and Coordination

• Supervise and coordinate the daily activities of warehouse staff.
• Assign tasks based on operational priorities and monitor team performance.
• Offer guidance and constructive feedback to support team development and efficiency.

Inventory Management

• Maintain precise inventory records using digital and physical tracking systems.
• Conduct routine inventory audits to identify stock discrepancies and take corrective action.
• Ensure that stock levels are accurate and within required thresholds.

Inbound Logistics Oversight

• Manage the reception, inspection, and storage of incoming goods.
• Ensure that all incoming shipments are recorded properly and stored in the correct warehouse sections.
• Coordinate with the procurement team to reconcile deliveries against purchase orders.

Outbound Logistics Coordination

• Oversee the picking, packing, and loading of goods for outbound deliveries.
• Ensure accurate and timely dispatch of products to customers.
• Monitor delivery schedules and liaise with transport teams to avoid delays.

Safety Compliance and Risk Management

• Implement safety protocols and enforce compliance among warehouse staff.
• Monitor equipment and workplace conditions to ensure a safe and hazard-free environment.
• Conduct safety drills and ensure all employees are trained in emergency procedures.

Warehouse Optimization and Space Utilization

• Review and redesign warehouse layouts to improve workflow and storage efficiency.
• Maximize use of storage facilities and minimize idle space.
• Work with logistics engineers to implement systems that streamline operations.

Staff Training and Development

• Train warehouse staff on proper handling procedures, inventory systems, and safety standards.
• Foster a team-oriented work environment that encourages growth and accountability.
• Evaluate training outcomes and adjust programs as needed.

Performance Monitoring and Process Improvement

• Analyze key performance indicators such as order accuracy, stock turnover, and on-time dispatch.
• Develop action plans to improve areas of weakness and recognize outstanding performance.
• Lead initiatives aimed at reducing costs and increasing efficiency.

Interdepartmental Collaboration

• Liaise with procurement, customer service, and production teams to align warehousing efforts with business goals.
• Resolve any logistical bottlenecks affecting product availability or delivery schedules.
• Participate in cross-functional meetings and contribute insights into improving overall supply chain efficiency.

Equipment Maintenance and Resource Management

• Oversee the maintenance schedule for warehouse equipment including forklifts, pallets, and security systems.
• Ensure all operational tools are in working condition and replaced or repaired when necessary.
• Track usage of resources and ensure cost-effective operations.

Reporting and Documentation

• Generate detailed reports on warehouse activities, stock movements, and operational performance.
• Maintain documentation for audits and ensure compliance with company standards and regulatory requirements.
• Use warehouse management software for accurate and timely reporting.

Academic and Professional Requirements:

• Diploma in Purchasing, Supply Chain, Logistics, or a related field.
• A Bachelor’s Degree in Supply Chain Management is highly preferred.
• Minimum of 2–4 years of hands-on experience in warehouse operations, with at least 3 years in a supervisory or managerial capacity.
• Strong understanding of inventory systems, warehouse safety procedures, and team management.

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How to Apply

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