Logistics & Procurement Associate – Medical Devices Job Hatch Technologies

Logistics and Procurement Associate – Medical Devices Job

Hatch Technologies is a leading non-profit organization addressing the gaps in the distribution channels of maternal and neonatal medical devices across Sub-Saharan Africa, we are committed to improving healthcare access in the region and beyond. We are actively looking for a dedicated and detail-oriented Logistics and Procurement Associate on a full-time basis to enhance our operations and support our ambitious growth strategy. This pivotal role will focus on supporting logistics and procurement processes in all the countries where we operate.

The successful candidate will be based in Kenya and will report directly to the Director of Supply Chain and logistics. The candidate will play a crucial role in facilitating the seamless procurement and logistics management of our technologies, and his responsibilities will include:

Responsibilities

• Act as the interface between Hatch and suppliers, distributors, and logistics providers, ensuring smooth communication and issue resolution.
• Oversee logistics operations, including warehousing, transportation, distribution, clearing, and delivery, ensuring timely and efficient processes.
• Track shipments from origin to destination, negotiating and managing freight quotes, shipping documents, inspections, and invoicing.
• Ensure compliance with local and international logistics laws, import requirements, and safety standards.
• Implement inventory management systems to maintain stock accuracy and availability.
• Manage purchase orders, supplier communications, approvals, and updates, ensuring accurate pricing and delivery timelines.
• Align logistics and procurement activities to optimize costs, improve lead times, and enhance supply chain performance.
• Collaborate with internal teams (Sales, Customer Support, and Finance) to meet organizational goals and customer needs.
• Lead tender processes, evaluate bids, and recommend contract awards while ensuring legal compliance.
• Coordinate smooth communication with the suppliers during the tender process and support Distributors with relevant information from the suppliers.
• Monitor key metrics such as delivery performance, freight costs, inventory turnover, and budget adherence, providing regular reports to senior management in collaboration with the Director of Supply chain and logistics.
• Support day-to-day logistics activities and perform periodic inventory counts.
• Foster continuous improvement through process streamlining and technology adoption (e.g., ERP systems).
• Provide leadership, coaching, and performance management for logistics and procurement teams.
• Handle additional tasks as identified by the Director of Supply Chain and Logistics.
• Delivering Lifesaving Solutions for Newborns

Qualifications

• Required education: Bachelor’s degree in Supply Chain Management, Logistics, Procurement, Business Administration, or a related field.
• A master’s degree or relevant certification (e.g., CIPS, KISM) is a plus.
• Experience: 5-7 years of experience in supply chain management, focusing on logistics and procurement.
• Attention to detail is a MUST. This position requires numerous details, and keeping track of them is integral to successful performance
• Strong interpersonal communication, strategic thinking, and problem-solving skills.
• Must be efficient, organized, self-motivated, positive, and proactive.
• Strong technical and data entry skills, specifically in Excel
• Previous experience in logistics and procurement, particularly in Sub-Saharan African countries.
• Strong verbal and written communication skills in English.
• General knowledge of medical devices and related documentation, specifically neonatal and maternal devices and accessories, is a plus
• Adaptability and comfort in a fast-paced, startup environment where priorities can shift quickly
• Willingness to work a variety of hours as the business demands, to accommodate meetings with suppliers in Asia and stakeholders in USA

How to Apply

Interested candidates should submit their resume and cover letter to info@hatch-tech.org by 15th August 2025.