HR & Administration Officer Job (40-45K)

Our client is a continental leadership, training, consultancy and digital solutions institution working with professionals and organisations across Africa. They are looking to hire a Human Resource and Administration Officer will be responsible for coordinating HR and administrative functions to ensure that the institute, supports, manages and retains competent staff while maintaining strong internal systems, discipline, documentation and operational efficiency. The ideal candidate should be able to balance people management with administrative discipline, staff welfare with accountability, and operational support with strategic organizational growth.

The role requires someone who understands that HR is not just about files, contracts and leave records. It is about building a productive team, strengthening accountability, supporting performance, managing people issues professionally and creating a work environment where staff are clear, supported, disciplined and focused on results.

Key Responsibilities

Human Resource Planning and Coordination

Support staff planning, role clarification, reporting structures, workload allocation and internal HR systems that align with the institute, growth priorities.

Recruitment and Onboarding

Coordinate recruitment, shortlisting, interviews, reference checks, appointment documentation and structured onboarding for new staff, consultants and interns.

Staff Performance Management

Support performance target setting, appraisal processes, weekly reporting, staff follow-up, performance improvement plans and accountability systems.

HR Records and Documentation

Maintain accurate and confidential staff records, contracts, leave schedules, attendance records, personnel files and HR correspondence.

Policy Implementation and Compliance

Support the implementation of HR policies, staff code of conduct, disciplinary procedures, workplace rules, labour compliance and internal administrative controls.

Staff Welfare and Employee Relations

Promote a healthy work environment by supporting staff communication, conflict resolution, welfare issues, motivation, professionalism and team cohesion.

Payroll and Benefits Support

Coordinate payroll inputs, attendance records, leave balances, statutory documentation and staff-related administrative information for timely processing.

Office Administration and Operations

Oversee day-to-day administrative functions including office coordination, supplies, filing systems, logistics, meeting support and general operational efficiency.

Procurement and Asset Support

Support basic procurement processes, vendor coordination, asset records, inventory control and responsible use of organisational resources.

Training, Travel and Event Administration

Support logistical arrangements for trainings, workshops, staff travel, client meetings, participant coordination and internal events.

Leadership and Team Supervision

Provide day-to-day guidance to junior administrative staff, interns, support staff or assigned team members to ensure tasks are completed professionally and on time.

Organisational Culture and Internal Communication

Support a culture of professionalism, punctuality, accountability, learning, teamwork, respect and results across the organisation.

Qualifications and Competencies

• A degree in Human Resource Management, Business Administration, Management, Social Sciences, Public Administration or a related field.
• At least 5 years of practical experience in human resource management, administration, office management or organisational operations.
• Demonstrated leadership or supervisory experience, including managing staff, coordinating teams, assigning tasks or supporting performance improvement.
• Good understanding of recruitment, onboarding, staff documentation, contracts, leave management, HR records and employee relations.
• Practical experience supporting performance management, staff appraisals, work planning, staff reporting and accountability systems.
• Good understanding of labour laws, HR policies, disciplinary processes, workplace ethics, confidentiality and professional conduct.
• Ability to manage people issues with maturity, fairness, firmness, discretion and emotional intelligence.
• Strong administrative skills, including filing, scheduling, logistics coordination, procurement support, records management and office organisation.
• Ability to support payroll preparation, attendance tracking, leave schedules, staff welfare documentation and statutory HR records.
• Strong communication skills and the ability to prepare professional emails, memos, reports, minutes and internal notices.
• Good computer skills, including Microsoft Word, Excel, Google Workspace and ability to work with HR, ERP or task management systems.
• High levels of integrity, confidentiality, emotional maturity, attention to detail and professionalism.
• Ability to work independently, follow up tasks consistently and support a fast-moving organisation with multiple programmes, clients and staff needs.
• Membership or certification in a professional HR body will be an added advantage.
• Experience working in a training institution, consultancy firm, NGO, professional services organisation, education institution or growing enterprise will be an added advantage.

How to Apply

If you are up to the challenge and possess the necessary qualifications and experience, please send your CV only quoting the job title in the email subject (Human Resource and Administration Officer) to: vacancies@corporatestaffing.co.ke  before 6^th July 2026.

NB: Only shortlisted candidates will be contacted. If you do not receive any communication from us within two weeks of your application, kindly consider your application unsuccessful. We appreciate your interest and thank you for applying.

Corporate Staffing Service never asks candidates to pay any money or pay for tests at any stage of the recruitment process.