HR & Admin Assistant Job Fieldforce Solutions

HR and Admin Assistant Job

We are currently seeking a detail-oriented and organized HR Assistant to join our team and support the human resource functions while developing skills in HR administration and payroll processing.

Job Summary:

The ideal candidate will play a crucial role in ensuring the smooth operation of HR functions by assisting in employee record-keeping, processing payroll data, supporting recruitment efforts, and ensuring compliance with HR policies.

Key Responsibilities:

HR Administration:

• Maintain and update employee records, contracts, and personal files.
• Assist in drafting HR-related documents such as letters, memos, and reports.
• Support the implementation of HR policies and procedures.

Attendance and Leave Management:

• Monitor and record daily employee attendance.
• Ensure accurate tracking of leave requests and balances.
• Prepare attendance and leave reports for management review.

Payroll Assistance:

• Assist in payroll processing, including compiling employee hours and overtime calculations.
• Ensure timely and accurate submission of payroll data.
• Address basic payroll inquiries from employees and escalate complex issues as necessary.

Recruitment and Onboarding:

• Assist in posting job advertisements and screening candidates.
• Coordinate interviews and communicate with job applicants.
• Support onboarding processes, including preparing induction materials and guiding new employees.

Employee Relations and Communication:

• Act as a point of contact for HR-related inquiries.
• Support employee engagement initiatives and welfare activities.
• Facilitate communication between HR and other departments to ensure smooth operations.

Qualifications:

• Diploma or equivalent qualification in Human Resource Management, Business Administration, or a related field is preferred.
• Proven experience in an HR or administrative role.
• Basic knowledge of HR functions, payroll processes, and employment laws.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• High attention to detail and accuracy.

How to Apply

Interested candidates are invited to submit their CV and a cover letter detailing their relevant experience to jobs@ffsolutions.co.ke.

Application Deadline: 15th August 2025

Note: Only shortlisted candidates will be contacted.