Finance Officer NGO Job NairoBits

Finance Jobs. NairoBits Jobs

What You Will Do

Finance & Accounting

• Maintain general ledger integrity through journal entries, reconciliations, and monthly/year-end closures.
• Prepare monthly financial reports, bank reconciliations, and cash flow projections.
• Manage accounts payable and receivable, including invoicing follow-up and supplier payments.
• Ensure all expenditures align with approved project budgets and are fully supported by documentation.
• Process payments, bank transfers, and payroll transactions.
• Ensure statutory compliance including PAYE, NSSF, and NHIF.
• Prepare and support internal and external financial audits and ensure follow-up on audit findings.
• Update the Executive Director on financial performance and risks.

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Grant & Donor Finance Management

• Support programme teams in reviewing budgets for grantees and subcontractors.
• Track donor-funded project expenditures and ensure compliance with donor rules.
• Prepare donor financial reports in required formats and timelines.

Administration & Human Resources

• Maintain accurate, confidential, and up-to-date employee records.
• Coordinate recruitment administration, including interview scheduling and contract documentation.
• Manage onboarding and offboarding processes, including inductions and clearance.
• Administer leave management and maintain attendance and leave trackers.
• Support payroll administration by maintaining staff master data and payroll inputs.
• Maintain HR compliance documentation and calendars.
• Coordinate staff training logistics and maintain training records.
• Support performance management cycles and HR policy documentation.
• Provide HR administrative support and escalate sensitive issues appropriately.

Qualifications & Experience

• Bachelor’s degree in Commerce, Accounting, Business Administration, or equivalent.
• CPA or ACCA Part II qualification.
• Minimum of five (5) years’ experience in a similar role within the NGO sector.
• Experience managing donor-funded projects.
• Strong analytical, reporting, and problem-solving skills.
• Proficiency in QuickBooks, Microsoft Excel, and MS Office.
• Familiarity with Kenyan tax and labour regulations.
• High integrity, attention to detail, and ability to meet tight deadlines.
• Excellent communication skills in English and Kiswahili.

Systems, Controls & Process Improvement

• Review and improve financial and administrative systems and procedures.
• Support staff on accounting and administrative tools.
• Ensure proper filing and document management.

Key Performance Indicators (Kpis)

• Budget management with minimal variances and accurate forecasting.
• 100% compliance with donor reporting formats and timelines.
• Timely and accurate financial and administrative reporting.
• Accurate, confidential, and up-to-date employee records and HR documentation.

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How to Apply

Interested candidates should submit:

• Current CV/Resume highlighting relevant technical skills and experience.
• Cover letter (maximum 1 page) explaining why you are interested in this post and how your skills and experience make you a good fit.

Application Deadline: 17th February 2026