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Summary of the role
Provide high-level administrative and operational support to the Directors of RLE and PDP, ensuring the smooth and efficient functioning of their offices. This role enables the Directors to focus on strategic leadership and decision-making by effectively managing their calendars, communications, and key operational priorities.
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Key Responsibilities
- Inbox Management & Communication Triage: Provide high-judgment inbox management for both Directors.
- Calendar & Scheduling: Manage and prioritize both Directors’ calendars, coordinating meetings, appointments, and internal discussions across multiple time zones.
- Travel Management: Coordinate with the Finance & Operations Team to lead travel arrangements, secure visas, and reconcile all post-trip expenses promptly for both Directors.
- Meeting & Event Coordination: Organize office meetings, prepare agendas, materials, minutes, and follow-up actions.
- Stakeholder Coordination: Prepare Directors for engagements with governments, NGOs, donors, and internal leaders.
- Communications Support: Draft, review, and proofread correspondence, reports, presentations, and internal documents for both Directors.
- Project & Task Support: Assist with ad hoc office projects or tasks as requested by either Director.
- Proactive Coordination: Anticipate the Directors’ needs and manage competing priorities efficiently.
Key Skills & Experience
- Bachelor’s degree or equivalent experience.
- 5+ years supporting senior leaders in an office environment.
- Strong organizational, time-management, and multitasking skills.
- Excellent written and verbal communication skills.
- Professional discretion and ability to handle sensitive information.
- Proficiency in Microsoft Office Suite, office collaboration, and AI tools.
- Proactive, detail-oriented, and able to anticipate the needs of multiple leaders.
Desirable
- Experience supporting two senior leaders simultaneously.
- Ability to manage multiple priorities efficiently and independently.
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How to Apply
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