Chief of Staff to Managing Director Job Victory Farms

Looking for an administration job in Kenya? Victory Farms is hiring a Chief of Staff to the Managing Director skilled in executive office operations, project management, corporate administration, and strategic coordination.

Job Overview

In this role, you will serve as a key strategic partner to the Managing Director responsible for maximizing executive effectiveness and driving organizational alignment. This role acts as a trusted advisor, project manager and communication bridge between the Managing Director, executive leadership, staff, and key external stakeholders. The Chief of Staff streamlines strategic initiatives, oversees cross functional projects and ensures that business objectives are met efficiently and collaboratively.

Roles & Responsibilities:

Strategic Leadership & Execution

• Partner with the Managing Director and executive team to develop, prioritize, and execute strategic business initiatives Lead cross-functional projects, ensuring alignment with company goals and timely delivery.
• Evaluate risks and opportunities in key business decisions, providing data-driven recommendations

Operational Coordination & Follow-Up

• Act as the primary liaison between the Managing Director and department heads, ensuring clear communication and accountability
• Monitor and report on the progress of high-priority projects, addressing bottlenecks proactively
• Oversee company-wide KPIs, tracking performance and recommending improvements

Project & Programme Management

• Lead cross-functional projects and manage special initiatives that require executive oversight
• Coordinate and track progress of strategic projects, ensuring timely delivery and alignment with organizational goals

Meeting & Decision Support

• Plan, coordinate, and facilitate executive meetings to ensure focus and actionable outcomes
• Prepare briefing materials, presentations, and operational analyses for the Managing Director and senior leadership
• Represent the Managing Director in strategic discussions, answering inquiries and making decisions on their behalf when required

Performance & Efficiency Enhancement

• Advise department heads on operational improvements to enhance team productivity.
• Provide hands-on support in turning ideas into actionable plans, monitoring execution, and measuring impact.
• Drive continuous improvement by refining processes and ensuring best practices across functions.

Skills and qualifications:

•  Bachelor’s degree in Business Admin, Engineering, Economics, Finance or other relevant field
• 5+ years of experience in a leadership role with exposure to multiple business functions (management consulting, operations, strategy, finance, HR, etc.)
• Proven track record in project management, strategic planning, and cross-functional collaboration
• Strong analytical skills with the ability to synthesize complex data into actionable insights
• Exceptional communication and interpersonal skills, with the ability to influence stakeholders at all levels
• Adaptability, and problem-solving agility

Benefit:

• Visibility into the world’s fastest growing aquaculture company.
• Ideal for a candidate looking to dive into a mission-oriented Organization.
• The team is committed to the candidate’s success and will provide coaching, mentorship, and unique exposure to people and experiences that come from the most successful leaders in the entrepreneurial community and the social sector.

How to Apply

Click here to apply