Assistant Administrative Officer Job KeMU

University Jobs, Kenya Methodist University Jobs.

ASSISTANT ADMINISTRATIVE OFFICER GRADE MU 10: 1 POSITION, MAIN CAMPUS, KeMU/ADM/RAA/2/11/2025

Job Description

The Assistant Administrative Officer will be expected to:-

• Participate and ensure smooth day to day running of the various activities within the office;
• Perform front office duties like receiving visitors and calls and responding to enquiries and/or directing them to the relevant offices;
• Send, receive and direct emails to the concerned officers and/or print for the officer’s attention;
• Receive, read and screen correspondences and sort them out and direct them to the respective officers for action;
• Take dictations/transcribe/type memos/circulars/letters and other documents or edit documents that come from other departments for signature;
• Read all correspondences that come to the office to ensure that they do not have obvious errors before they are signed;
• Ensure that out-trays are cleared by removing all the files that have been worked on, sorting them and sending to relevant officers for action;
• Ensure proper filing of office records;
• Organize for meetings by issuing notices, preparing agenda and documentation for the meetings and taking accurate minutes in various committees;
• Prioritize any matter that requires urgent attention for quick action;
• Assist in forwarding information to Heads of Units on decisions made by various University Management committees so that they can act on what affects their departments;
• Handle and store highly confidential documents on deliberations during Senate/staff disciplinary/interviews meetings in order to secure them and prevent leakage of information to unintended persons;
• Carry out any other assignment from supervisor.  

Minimum Requirements

• Bachelor’s Degree in Administration/ Management or equivalent qualifications from a recognized University with at least five (5) years in a comparable position.
• Diploma/Higher Diploma in Secretarial Studies from the Kenya National Examinations Council or equivalent qualifications from a recognized Institution.

In addition

The candidate Must have the following qualifications: –

• Typewriting III (50 w.p.m.)/Computerized Document Processing III
• Shorthand II (80 w.p.m.)
• Business English II/Communications I
• Office Practice II
• Secretarial Duties II
• Commerce II
• Office Management III/Office Administration and Management III
• ;Exemplary work performance.
• Computer literacy.
• High level of integrity and confidentiality.

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How to Apply

Interested candidates should send three (3) copies of their application, accompanied by detailed Curriculum Vitae (CV), copies of academic and professional certificates, National ID card or passport, and any other relevant testimonials.

• An electronic copy in PDF format to the Vice Chancellor at the email address application.december25@kemu.ac.ke
• And
• Three hard copies marked as per the position should be sent to:

The Vice Chancellor
Kenya Methodist University
P. O. Box 267 – 60200
MERU, KENYA

To be received on or before 22th December 2025. Only shortlisted candidates will be contacted.

These positions requires individuals who is committed who are of high ethical standards, integrity, and professionalism.

KeMU is an Equal Opportunity Employer.