Administrative Secretary II Job EACC

Administrative Secretary II Job

REF: EACC/CSS/ASII/6

Reporting to the Deputy Director – Administration, the jobholder is responsible for the provision of administrative support to ensure efficient and effective delivery of service.

Read More>>>Ever Been Referred By a Friend to Get a Job? Read To Find Out More

Duties and Responsibilities

• Producing documents, briefing papers and reports to ensure maintenance of confidential documents in the department;
• Managing the office diary including appointments, foreign and domestic travel itineraries, travel bookings and hotel reservations for the management to facilitate timely management of events;
• Managing office protocol and public relations, receiving and screening incoming calls, and correspondences and acting as the link between executive offices, internal and external visitors to ensure efficient response time;
• Devising and maintaining office systems that include data management and files for efficient record preservation;
• Following up on issues that require interdepartmental coordination for the engagement of various stakeholders to ensure effective communication is relayed;
• Answering the telephone lines and direct calls and transferring them to the respective recipients for further action;
• Arranging for departmental staff travel;
• Maintaining up to date filing systems in the department and track file movement out of the Office to ensure accountability of the file user;
• Receiving all documents for notations or signature to be actioned by the respective officers to ensure appropriate actions are carried out;
• Assisting in staff welfare issues in the department to ensure staff needs areaddressed;
• Handling the office imprest.

Requirements

• Minimum relevant work experience of four (4) years;
• Diploma in Secretarial Studies or its equivalent from a recognised institution;
• Kenya Certificate of Secondary Education (KCSE) minimum mean grade of C or its equivalent from a recognised institution;
• Certificate in computer applications.

Read More>>>Ever Been Referred By a Friend to Get a Job? Read To Find Out More

How To Apply

Interested candidates who meet the set criteria should complete EACC Form 1 online from and attach copies of ID, CV, academic/ professional certificates (certified by the issuing institution), clearances and testimonials.
All applications must be made online and will be acknowledged via an email. Only shortlisted candidates will be invited for interview.
To be considered, applications should be received not later than 3rd June, 2025 at 5.00 pm.

Canvassing will lead to automatic disqualification