Admin Manager (90K)

Admin Manager Job. Admin Jobs In Kenya

Industry: Real Estate
Gross Salary: KSH 90K

Our client in the Real Estate industry is looking to hire an Admin Manager who will be responsible for promoting the company value proposition in Administration and HR Management. More specifically, they will spearhead the development and implementation of administration and HR strategies, policies and practices that support the strategic objectives of the company and its clients, and are compliant with the related laws of Kenya.

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Responsibilities:

Administration

• Keep abreast of regulatory requirements and innovations in general business administration and practices, and those aligned to the real estate sector.
• Continually review and propose strategies to improve operational efficiency of the business.
• Ensure all business licenses and insurance are procured and displayed as necessary.
• Ensure all statutory inspections of company vehicles are conducted on schedule quarterly,
• biannually or annually as required.
• Oversee cost effective requisition, procurement, storage, utility and maintenance including cleanliness of office structures, facilities, furniture, equipment and supplies.
• Ensure all the office and property based staff are well facilitated to undertake their duties.
• Ensure business continuity through regular data backups, quick action on utility failures e.g. internet, computer services, phone services, car service etc.
• Maintain detailed company asset register and monitor movement of company assets.
• Oversee management of official meetings (external and internal), including regular scheduling of quarterly property meetings.
• Oversee prompt external and internal communication on issues arising, deliveries and receipts.
• Oversee security of office, business assets and staff.
• Supervise administration staff: Front office/Receptionist, Drivers/Administration Assistants, and provide supervisory and administrative support to property staff.
• Lead and co-ordinate corporate social responsibility initiatives for Property Management Clients.
• Co-ordinate company secretarial and non-financial legal services, insurance, meetings and social events and prompt issue of minutes, overseeing administration of client contacts database, property office, cleaning and staff welfare consumables.

Human Resource Management

• Keep abreast of Kenya’s legal framework for employment and HR practices.
• Continually review and implement HR strategies, policies and procedures
• Manage staff recruitment and new staff induction.
• Maintain up to date HR records including employees bio data, contracts and qualification certificates.
• Assist with payroll by providing the Finance Department with relevant employee information.
• Manage staff benefits where appropriate.
• Manage staff attendance, weekend rosters, overtime where required and leave planning and ensure adequate cover of work at all times and that all leave is taken by end year.
• Manage employee engagement and team building activities such as staff meetings, quarterly staff birthday celebrations, team building gatherings, and end-of-year celebrations.
• Manage employee welfare including health and safety requirements, refreshments and other facilitation required while on duty, company support for individual celebrations or during challenging times as far as possible.
• Ensure effective management of all staff performance in compliance with the Management
• Performance Policy and ensure timely submission of Evaluation Reports and effective
• management of non-performance; issuance of PIPs where applicable.
• Assist all to set smart annual targets, coach, review performance in the course of the year and conduct annual performance appraisals for the head office team and property staff
• Effectively implement the company’s grievance and disciplinary procedure.
• Identify, implement and evaluate suitable staff training and manage training budgets
• Carry out other related tasks as might be required from time to time.

Qualifications and Experience

• Bachelor’s Degree in Administration or a related field.
• Experience in HR Administration.
• At least Five (5) years’ of working experience in similar position
• Possess high sense of integrity.
• In-depth knowledge of the relevant Kenya laws related to business administration and employees Skills.
• Excellent leadership, negotiation, conflict resolution, interpersonal communication, and decision making skills.
• Ability to implement change and manage teams.
• Excellent organization and administrative skills.

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How to Apply

Gross Salary: KSH 90K
If you are up to the challenge and possess the necessary qualifications and experience; please send your CV only quoting the job title on the email subject (Admin Manager – Real Estate) to vacancies@corporatestaffing.co.ke before 17th March 2025

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