The 5 C’s of Event Management That Everyone Should Know About
Have you ever thought of becoming an event manager?
It is among the most exciting careers available because event planners and managers are in charge of creating a great experience for attendees.
On the flip side, a career in events management can also be daunting. You should therefore ensure that you are equipped with essential events management skills for you to have seamless events.
Here are 5 C’s that are essential for you to succeed in your event planning.
1. Concept
When conceptualizing an event, think of the goal of the event if it is to inform, entertain or educate and state what should be achieved at the end. Determine attendees, venue, and when the event will occur. This will help you with the necessary information to be able to gather and combine creative elements.
2. Coordination
Have a properly planned schedule and come up with a theme for the event. After coming up with a theme, you will have a better idea of decorations if needed, an appropriate venue, whether a speaker will be hired, and the equipment that will be required.
Set the dates and venue in advance and create a room for flexibility in case of any changes. After confirming these, you can advertise the event to attendees. Combine efforts with team members and you can delegate some tasks to them. Reach out to speakers, plan the budget and purchase the equipment that is essentially based on the budget.
3. Control
This is the most crucial stage though it is often neglected. Ensure that everything is in order and check the venue if it has ample space. Be ready for the unexpected for example if the speaker fails to show up, would you have other options? If the budget runs low what will you do to save the situation?
Having event management skills help you to compare event progress with the actual plan, measure resources with scheduled work, and make any adjustments if need be. Event control also deals with conflict resolutions and you should always prepare yourself for the worst-case scenario so that you can act proactively and be on top of the event.
4. Culmination
Before the D-day, every member of the team should be ready. Ensure that the attendees have access to the venue before the event begins to avoid confusion.
During the event, an itinerary should be followed such that if the first speaker is addressing the audience, the second speaker should be ready. If the meals are set to be taken at a specific time, then they should be ready by the allotted time. This means that time should be considered because if there is a delay then it may cause some mess.
5. Closeout
After the event has ended successfully, highlight the event process by performing review and evaluation, writing a report, and terminate contracts with vendors. Give feedback to the team and if they did a great
event. Do not forget to ask for feedback from team members and attendees on how you planned and managed the event so that you can improve on areas that need to be adjusted.
Conclusion
For a successful event, there should be proper planning, careful attention to detail, adaptability, effective delegating, and collaboration with team members. Mastering the 5 C’s of event management enables you to plan your next great event.
Want to be a successful event planner but don’t know where to start?