Office Assistant, Makueni NGO Job Water Mission

Admin Jobs. Water Mission Jobs

Job Purpose

The Office Assistant ensures efficient administrative operations, accurate record-keeping, effective communication, and logistical support for the entire organization. The role maintains office systems, manages documentation, and facilitates smooth coordination between departments.

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The role reports to the Finance Officer.

Key Responsibilities

Office Management

• Manage daily office operations, correspondence, and filing systems.
• Maintain office supplies, assets, and inventory registers.
• Ensure orderly office environment and staff coordination.

Administrative Support

• Prepare documents, schedules, and communication on behalf of management.
• Support HR functions including leave records, staff files, and induction processes.
• Support meeting arrangements, minutes, and logistics.

Procurement & Logistics

• Support procurement documentation and vendor coordination.
• Arrange travel logistics for field teams and visitors.
• Maintain procurement registers and inventory controls.

Customer & Stakeholder Reception

• Receive clients and direct them to relevant departments.
• Manage incoming calls, emails, and official inquiries.

Qualifications & Experience

• Diploma or Degree in Business Administration or related field.
• Minimum 2 years’ administrative experience.
• Proficiency in MS Office and office management systems.

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How to Apply

Click Here to Apply