Administrative Assistant Job Aga Khan Hospital Kisumu
About Aga Khan Hospital Kisumu
Established in 1952, the Aga Khan Hospital in Kisumu is part of the Aga Khan Health Services (AKHS). It is a 61-bed acute care facility managed by qualified professionals who include experienced, full-time resident doctors and consultants. The hospital’s objectives are to provide high quality, cost-effective health care to the population of Western Kenya and neighbouring countries. The Hospital provides general medicine services, specialist clinics and high-tech diagnostic services and has a well-equipped 24-hour emergency Casualty Department. It is also part of the AKHS international referral system, with links to the Aga Khan University Hospital in Nairobi and Karachi respectively. History On 26 February 1951, Prince Aly Khan laid the foundation for the Aga Khan Dispensary and Maternity Home. The home had an 8-bed general ward. In 1960, the dispensary was extended to incorporate two general wards with a total of 17 beds and an outpatient department. A small laboratory was established in 1975 and a portable X-ray machine purchased. Patient activity levels continued to increase. By 1979, the average bed occupancy was over 100 percent, which indicated a need for expansion. In 1991, the hospital had 55 beds, piped oxygen gas was available, an administration block was completed and physiotherapy services were introduced. By 1992, the bed capacity was increased to 76 with a paediatric ward, a VIP wing and an acute care unit.
Overall Responsibility
Reporting to the Head of Outreach, the successful candidate will carry out administrative duties and ensure that the Outreach Centers provide quality and effective services as per the Hospital policies.
Key Responsibilities
- Provide administrative and management support by overseeing general office operations.
- Ensure efficient and effective service delivery by properly managing Outreaches calendar events.
- Ensure all Outreach centers are visited quarterly to enhance supervision and efficient service delivery.
- Participate in Outreach Management team meetings and prepare monthly and quarterly reports for the Outreach.
- Review and monitor all petty cash claims for all centres.
- Proper maintenance of locum records to ensure timely and efficient processing of locum payments.
- Provide support and follow up on supply items not issued by MMD.
- Provide support and follow up on maintenance and repair issues.
- Effective communication and timely feedback to Outreach staff.
Requirements
- Bachelor’s degree in management / administration or social sciences from a recognized University
- Two (2) years of experience in Office Administration.
- Excellent computer skills, including a high degree of proficiency in Microsoft applications
- Good organizational, problem solving and interpersonal skills.
- Excellent communication skills.
- Excellent Customer Service skills.
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