Secretary/Receptionist Job Clovers Management
Admin Jobs. Clovers Management & Training Consultants Ltd Jobs
Job Description:
A secretary provides administrative support to ensure efficient operation of an office or department. They assist managers and employees through a variety of tasks related to organization, communication, and documentation. The secretary is responsible for confidential and time-sensitive material and must be familiar with a variety of office practices and procedures.
Roles and Responsibilities:
Administrative Support:
- Answer and direct phone calls in a professional manner.
- Organize and schedule appointments and meetings.
- Maintain contact lists and calendars.
- Prepare and distribute correspondence, memos, and forms.
Documentation and Record Keeping:
- Create and maintain filing systems, both electronic and physical.
- Handle confidential information with discretion.
- Prepare reports and presentations as assigned.
- Draft meeting agendas, take minutes, and distribute them accordingly.
Communication:
- Serve as the point of contact between executives, employees, clients, and other external partners.
- Handle incoming and outgoing correspondence (emails, letters, packages).
- Welcome and assist visitors to the office.
Office Management:
- Order office supplies and research new deals and suppliers.
- Monitor levels of supplies and handle shortages.
- Ensure office equipment is properly maintained and serviced.
Financial and Clerical Duties (if applicable):
- Assist in bookkeeping duties (e.g., invoicing, petty cash management).
- Process expense reports and assist with budgeting.
Skills and Qualifications:
- Proven work experience as a secretary or administrative assistant.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational and time-management skills.
- Ability to multitask and prioritize daily workload.
- High degree of professionalism and confidentiality.
How to Apply
Interested and qualified candidates should forward their CV to: recruitment@cloversmtc.com using the position as subject of email.
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