Operations Lead- Muranga NGO Job Shamiri Institute
Accounting Jobs. Shamiri Institute Jobs
The hub operations lead will be responsible for all matters related to hub operations throughout the project implementation cycle. The core functions at the hub shall be oriented around procurement, operations, and project management.
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Roles and responsibilities:
The Hub Operations lead’s specific duties are detailed below:
Rapid learning and M&E:
- Print, organize, and pack the questionnaires designed to assess student mental health outcomes for quality assurance purposes. This preparation involves getting the pre-program assessment questionnaires ready before the first session of the program for the schools required to complete them.
- Ensure the clinical leads have unpacked the questionnaires from the packets and that they are stored safely in the hub after sessions.
- Scanning questionnaires and attendance sheets after each session.
Program Management:
- Ensure the availability of program-related materials (HW sheets, booklets, questionnaires, recorders, and incentives) for student awareness and engagement.
- Working with the Hub Manager to procure attendance sheets from the HQ and ensure all fellows sign the attendance forms daily. These forms will be submitted to the operations and program associates for filing and payment processing.
Operations Management:
- Coordinate with the Shamiri HQ to ensure timely payment of clinical leads, fellows, and service providers.
- Aid in logistical support (transportation, training venues, refreshments) during training and program implementation at the hub level.
- Oversee office administration, procurement, and asset management, ensuring transparency, efficiency, and compliance with policy.
- Support the clinical operations team in the supervision of fellows and clinical leads by ensuring the availability of all resources required for supervision.
- Manage relationships with external service providers.
- Submit complete weekly expense reports to the Operations team to support cash reconciliations and timely reporting.
- Upload, track, and maintain digital records of all receipts and supporting documents in the designated OneDrive folders in real time.
- Review expenses submitted through the Boya app to confirm the accuracy of categorization, tags, and supporting documentation to ensure clean reporting in our accounting system.
- Flag missing receipts, incorrect entries, or policy deviations and follow up to resolve discrepancies before HQ review.
Education & Experience
- Bachelor’s degree in business administration, accounting, or a related field.
- 1 year of experience in administrative support, operations, finance support, or field-based program coordination.
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