Office Assistant, Makueni NGO Job Water Mission
Admin Jobs. Water Mission Jobs
Job Purpose
The Office Assistant ensures efficient administrative operations, accurate record-keeping, effective communication, and logistical support for the entire organization. The role maintains office systems, manages documentation, and facilitates smooth coordination between departments.
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The role reports to the Finance Officer.
Key Responsibilities
Office Management
- Manage daily office operations, correspondence, and filing systems.
- Maintain office supplies, assets, and inventory registers.
- Ensure orderly office environment and staff coordination.
Administrative Support
- Prepare documents, schedules, and communication on behalf of management.
- Support HR functions including leave records, staff files, and induction processes.
- Support meeting arrangements, minutes, and logistics.
Procurement & Logistics
- Support procurement documentation and vendor coordination.
- Arrange travel logistics for field teams and visitors.
- Maintain procurement registers and inventory controls.
Customer & Stakeholder Reception
- Receive clients and direct them to relevant departments.
- Manage incoming calls, emails, and official inquiries.
Qualifications & Experience
- Diploma or Degree in Business Administration or related field.
- Minimum 2 years’ administrative experience.
- Proficiency in MS Office and office management systems.
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How to Apply
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