Office Administrator Job NCRC

Office Administrator Job

VACANCY/POST NO. NCRC/15/8/2025 Office Administrator 1 (NCRC6) One (1) Post

The Officer will report to the Principal Human Resource and Management Officer. The appointment shall be Permanent and Pensionable

Job Specifications

• This is the entry and training grade for degree holders in this cadre. An officer in this level will work under the guidance of a senior officer.

Duties and responsibilities at this level will entail assisting in:

• Maintaining office diary;
• Typing and data processing;
• Undertaking reprography;
• Operating and managing office equipment;
• Attending to visitors/clients and customer inquiries;
• Handling correspondences, telephone calls, office documents and equipment;
• Planning and organizing meetings, appointments, workshops/conferences and seminars;
• Ensuring security of office equipment;
• Ensuring security, confidentiality, integrity and availability of office data, records and documents, including classified materials;
• Implementing and monitoring procedures for record keeping of correspondence and file movements;
• Maintaining an up to date filing system in the office including archiving of records;
• Preparing responses to routine correspondences;
• Managing office protocol and etiquette; and
• Managing petty cash.

Person Specifications

For appointment to this grade a candidate must have:

• Bachelor’s degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized institution; OR Bachelor’s degree AND a Post Graduate Diploma in Secretarial Studies from a recognized institution;
• Proficiency in computer applications; and
• Fulfilled the requirements of Chapter Six (6) of the Constitution.

Skills and competencies

• Interpersonal relationship skills;
• Analytical skills;
• Report writing skills;
• Communication skills; and
• Ability to work in a team.

How to Apply

Interested applicants for this position must submit duly filled NCRC job application form, from NCRC website through www.crimeresearch.go.ke/vacancies/ detailed CV, copies of academic certificates and other testimonials.

The Successful candidates will be required to submit the following documents;

• Certificate of clearance from Directorate of Criminal Investigations (DCI)
• Certificate of Clearance from the Higher Education Loans Board (HELB)
• Tax Compliance Certificate from the Kenya Revenue Authority (KRA)
• Duly filled and stamped self declaration/ clearance form from the Ethics and Anti Corruption Commission (EACC)

The self declaration form, Ethics and Anti-Corruption Commission (EACC) should indicate the Principal Research Officer as the position for which declaration is being submitted.

Only shortlisted candidates shall be contacted and invited for interview

Application Procedure

Interested candidates are advised to visit the Centre website www.crimeresearch.go.ke/vacancies/ and apply online as guided.

All applications should reach the Centre on or before 25th August, 2025 latest by 5.00 PM. East African Time

The Director/CEO
National Crime Research Centre
ACK Garden Annex, 1st Ngong Avenue, off Bishops Road
P. O. Box 21180-00100 NAIROBI

Canvassing in any form or failure to attach any of the stipulated documents shall lead to automatic disqualification.

Persons abled differently, the marginalized and minorities are encouraged to apply.