Cost Controller & Reporting M/F Job AGL Nairobi, Kenya
Key Responsibilities
Operational Cost Control
- Monitor daily transport operating costs, including fuel, maintenance, tyres, repairs, tolls, driver expenses, detention, demurrage, and subcontractor costs.
- Review transport costs against approved budgets and identify cost variances.
- Investigate abnormal operational expenses and recommend corrective actions.
- Ensure all operational costs are accurately allocated to the respective trips, customers, or business units.
- Monitor vehicle operating cost per kilometre and per trip.
Financial Performance Monitoring
- Prepare daily, weekly, and monthly Gross Margin (GM) reports for NTD Transport.
- Monitor revenue, direct costs, Gross Margin, and EBITDA performance against budget.
- Analyze profitability by customer, corridor, vehicle, route, and business segment.
- Prepare profitability analysis for management decision-making.
- Monitor fleet productivity and operational cost trends.
Budgeting & Forecasting
- Coordinate preparation of the annual Transport Budget.
- Prepare monthly forecasts for transport revenue, operating costs, and Gross Margin.
- Monitor budget utilization and recommend cost optimization initiatives.
- Support management during annual budget reviews and forecasting exercises.
Fleet Cost Analysis
- Monitor and analyse:
- Fuel Costs
- Maintenance Costs
- Tyre Costs
- Accident Costs
- Insurance Costs
- Driver Costs
- Fleet Utilization Costs
- Idle Time Costs
- Empty Kilometers
- Detention & Demurrage Costs
- Develop cost performance dashboards for management review.
- Recommend initiatives to reduce fleet operating costs and improve profitability.
Billing & Revenue Assurance
- Review completed trips to ensure all revenue-generating activities are billed accurately.
- Validate transport invoices before submission to Finance.
- Monitor unbilled trips and ensure timely revenue recognition.
- Reconcile operational records with Finance to ensure billing accuracy.
- Review customer profitability and revenue leakage.
KPI Reporting & Business Intelligence
- Prepare daily operational dashboards covering:
- Revenue
- Gross Margin
- EBITDA
- Fleet Utilization
- Fuel Performance
- Vehicle Productivity
- Trip Performance
- Driver Productivity
- Cost per Kilometre
- Cost per Trip
- Prepare weekly and monthly management reports.
- Support management presentations and business reviews.
Financial Controls
- Ensure compliance with company financial policies and internal controls.
- Review operational expenditures for compliance with approved budgets.
- Support internal and external audits.
- Verify supporting documentation for operational expenses.
- Maintain accurate financial and operational records.
Process Improvement
- Identify opportunities for cost reduction and operational efficiency.
- Develop cost monitoring tools and reporting templates.
- Support implementation of transport management systems
KEY SKILLS
- Strong financial and cost accounting skills.
- Transport costing and profitability analysis.
- Budget preparation and forecasting.
- Financial modelling and business analysis.
- Excellent analytical and problem-solving skills.
- Advanced Microsoft Excel skills.
- Knowledge of ERP systems (SAP, IRIS, or similar).
- Knowledge of Transport Management Systems (TMS).
- Strong reporting and presentation skills.
- Excellent communication and stakeholder management.
- High attention to detail.
- Ability to work under pressure and meet strict reporting deadlines.
EXPERIENCE
- Minimum of three (3) years’ experience in Cost Control, Financial Analysis, Management Accounting, or Business Performance within the transport, logistics, fleet management, or supply chain industry.
- Experience in transport costing, fleet operations, and operational performance reporting is highly desirable.
- Experience using ERP systems and Business Intelligence reporting tools will be an added advantage.
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