Regional Purchase Assistant, PSCMD Procurement Job AKUH
Procurement Jobs, AKUH Jobs. Responsible for coordinating regional purchases, obtaining and comparing supplier quotations, monitoring price variations, negotiating with suppliers, following up on orders and deliveries, supporting purchase-order approvals, consolidating import orders, assisting the Capex team, and preparing procurement and savings reports. Requires a Bachelor’s degree in Purchasing and Supply Chain or a related business field, membership in CIPS, CILT or KISM, and at least two years’ purchasing or warehouse experience. The position is based in Nairobi and requires on-site work.
Job Purpose:
The Purchase Assistant will support in coordinating purchases within the region, seeking quotations, and preparation of price comparison and follow up on reports.
Key Responsibilities:
- Monitor price variances within the E.A region.
- Obtain competitive quotes from various suppliers and recommend or award the order to the supplier with the most competitive prices
- Communicate with end users to clearly understand the requirements of the items required and also keep them informed on the status of their enquiries
- Ensure that users’ requirements are confirmed by way of sign-off on evaluation forms or by email for regional purchase.
- Follow up with suppliers to ensure timely responses on regional requirements and delivery items.
- Provide all the necessary information for approval of a purchase order. Requirements include comparisons of quotes received with confirmed best price negotiated, availability of item, delivery period
- Inform users of new products
- Arrange periodic meetings with regional institutions
- Carry out negotiations with suppliers
- Assist Capex Team with their daily purchasing process.
- Consolidate import orders for the regional network
- Preparing weekly/periodic enquiries status and price variance reports for each institution and compile quarterly savings reports and other reports as may be required.
- Carry out other responsibilities as assigned by the department supervisor/manager
Qualifications
- Bachelor’s degree in Purchasing and Supply Chain, or a business relevant field.
- Member of the Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM).
- Minimum of 2 years’ work experience in a supervisory level in a purchasing and/or warehouse function
- Ability to work in team
- Excellent customer service skills
- Attention to detail
- Trustworthy and Dependable
- Knowledge of warehousing/stocking
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