Programme Accountant NGO Job Trocaire Nairobi, Kenya

The Programme Accountant plays a critical role in the financial management, compliance, and grant oversight of Trócaire’s Somalia programme. This position combines robust financial management and strategic grant support with significant partner-facing responsibilities, especially in the Gedo region. The role requires regular field travel and will support internal and external audit preparedness across the programme.

Key Responsibilities

• Financial Oversight and Grant Management
• Provide comprehensive grant management for donor-funded projects, ensuring full compliance with Trócaire and donor requirements (e.g., FCDO, Irish Aid, ECHO, UN, and other institutional donors)
• Monitor project budgets, expenditures, cash flows, and forecasts using Agresso (Unit4) and Salesforce, ensuring timely adjustments and reallocations as needed
• Ensure timely and accurate preparation of financial and donor report, including variance analyses and narrative justifications.
• Support the development of high-quality proposal budgets in collaboration with programme and BDGM teams
• Coordinate Project audits, maintain the audit tracker, and support Programme teams in the implementation of corrective action
• Support with monthly closure of the accounts by preparing the batch uploads, reviews and posting to Agresso
• Support the management and reporting of Donor Assigned Funds (DAF) and short-term Institutional Funding (IF) grants
• Conduct monthly reconciliations of budget vs. actuals, advising management on variances and proposing timely corrective actions for underspends or overspends
• Support in Quarterly Country Budget reviews and provide input to the funding status report
• Ensure salesforce is updated on the finance side with donor reports, budgets and audits
• Donor grant reconciliation and close off with assistant from BDGM and HQ finance
• Ensure participation in grant start up meeting and provide the grant management requirements to the team

Partner Capacity Strengthening and Oversight

• Together with the Programme team undertake grant start-up meetings, for any new grant with a Partner
• Conduct in-depth partner financial capacity assessments and risk profiling using Trócaire’s PCAS tools and Minimum Requirements framework
• Develop and monitor the implementation of tailored capacity building plans for partners, focused on financial reporting, procurement, internal controls, and governance systems
• Review and validate partner financial reports, fund requests, and reconciliation statements ensuring consistency, accuracy, and compliance with donor and organisational requirements
• Facilitate regular compliance check-ins, mentorship, and peer learning between partners to improve financial stewardship and accountability across the partnership portfolio

Field Support and Audit Readiness

• Lead field-level financial verifications and spot checks, working directly with partners and field finance staff to resolve identified discrepancies
• Coordinate the preparation for internal and external audits, including drafting of audit schedules, assembling supporting documentation, and addressing queries in real time
• Ensure all audit recommendations are tracked, assigned, and resolved promptly through implementation of management action plans in coordination with partners and internal teams

Systems and Process Support

• Ensure timely upload of donor and partner budgets into Agresso (Unit 4) with correct cost and activity coding, including maintenance of data integrity in financial and grant systems
• Lead the organisation and facilitation of grant lifecycle processes such as grant inception/kick-off, mid-term reviews, and grant close-out meetings, ensuring alignment with donor expectations and internal processes
• Maintain and update grant documentation and financial records in Salesforce, supporting internal knowledge management and audit trails

Strategic and Cross-functional Collaboration

• Contribute financial insights to strategic planning discussions, programme design sessions, and management meetings, promoting integration of finance and programme objectives
• Support the Head of Finance with financial analysis, forecasting, and identification of financial trends to strengthen strategic decision-making and resource mobilisation
• Liaise with Business Development, MEAL, and Programme teams to ensure proposal budgets are realistic, donor-compliant, and reflective of both operational needs and strategic ambitions

How to Apply

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