Executive Assistant NGO Job NEAR

Admin Jobs. NEAR Jobs

Duties and Responsibilities

Executive Support

• Manage the ED’s calendar, schedule meetings, and coordinate appointments.
• Prepare and organize materials for meetings, presentations, and events.
• Support the ED with note-taking, follow-ups, and documentation of decisions and action points.
• Draft, proofread, and edit correspondence, reports, and other documents on behalf of the ED.

Communication and Coordination

• Serve as a liaison between the ED and NEAR’s internal teams, members, partners, and stakeholders.
• Monitor and prioritize incoming communication (emails, calls, requests), responding or redirecting as appropriate.
• Maintain a high degree of professionalism and discretion in handling confidential and sensitive information.

Travel and Logistics

• Organize and coordinate travel arrangements for the ED, including visa processing, flight and accommodation bookings, and itinerary planning.
• Support logistics for meetings, conferences, webinars, and other events involving the ED.

Administrative and Project Support

• Support the ED in tracking deadlines, deliverables, and strategic initiatives.
• Assist in preparing board and donor reports, presentations, and organizational updates.
• Maintain and update files, contact lists, and key organizational records.
• Support on other special projects, as assigned.

OTHER DUTIES.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Qualifications and Experience

Essential:

• At least 3–5 years of experience in a similar role, preferably in an international NGO or nonprofit setting.
• Proven ability to manage complex schedules and multitask in a fast-paced environment.
• Strong written and verbal communication skills in English.
• High degree of professionalism, discretion, and integrity.
• Proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (e.g., Zoom, Slack, Asana).

Desirable:

• Experience working with civil society networks or locally-led organizations.
• Additional language skills (e.g., French, Arabic, Spanish) are an asset.
• Experience working in multicultural, geographically dispersed teams.

How to Apply

All applications should be sent to jobs@near.ngo by 17 October 2025 with “Executive Assistant” on the subject line. The selection committee will review all applications as they arrive.