Deputy Director, HR Management & Administration Job KIRDI Nairobi, Kenya

(JOB REF: HRM/001/2026) 1 POSITION

Key Responsibilities

• Providing leadership in formulation, development and implementation of human resource management and administration development strategy, policies and procedures;
• Ensuring compliance on all statutory and regulatory requirements, Government Circulars, and Institute’s policies;
• Ensuring the Institute is adequately resources with the relevant skills, knowledge (Competencies) and attitudes to enable it attain its mission, vision, goals and objectives;
• Analyzing staffing levels for effective succession planning;
• Overseeing human resource planning;
• Providing secretariat to the Human Resource Management Advisory Committee;
• Developing, recommending and ensuring effective implementation of staff compensation and rewards systems;
• Ensuring implementation of health and safety programs;
• Promoting development of staff welfare programs;
• Overseeing and ensuring that records of all employees and matters pertaining to staff are maintained in a manner that is easily identifiable and retrievable without compromising its integrity and confidentiality;
• Overseeing the development and implementation of an effective staff performance management system
• Ensuring development and implementation of the Training and Development Plan;
• Overseeing the implementation of national principles and values of governance in human resource issues;
• Providing strategic direction, coordination, and supervision of the Administration Department to ensure efficient delivery of administrative support services across the Institute.
• Overseeing the provision of security services, transport and fleet management, office accommodation, mail services, cleaning, utilities, and other general administrative services to facilitate smooth institutional operations.
• Ensuring efficient management of records and registry services through proper creation, classification, storage, retrieval, archiving, and disposal of official records in compliance with applicable laws, policies, and standards.
• Ensuring proper acquisition, utilization, maintenance, safeguarding, inventory control, and disposal of the Institute’s assets, properties, buildings, equipment, and other administrative facilities.
• Leading, supervising, mentoring, and appraising staff within the Administration Department; coordinating departmental work plans and budgets; ensuring compliance with relevant laws, regulations, and institutional policies; and promoting continuous improvement in administrative service delivery.
• Coordinating initiatives aimed at achieving strategic objectives of the organization; and
• Preparing and implementing the Departmental work plan and budget.

Qualifications

• At least ten (12) years relevant work experience of which three (3) must have been in the position of Assistant Director Human resource/ Assistant Director, Administration or equivalent;
• Bachelor’s Degree in Human Resource Management, Human Resource Development, Human Resource Planning, Public\Business Administration, Commerce (HR Option), Government or any other related qualification from a recognized Institution;
• Masters in Human Resource Management Industrial Relations, Business Administration, or equivalent qualification from a recognized institution;
• Certified Human Resource Professional Certificate (CHRP – K);
• Leadership course lasting not less than four (4) weeks
• Management course lasting not less than four (4) weeks
• Membership to Institute of Human Resource Management (IHRM) in good standing
• Valid Practicing License;
• Proficiency in computer application skills;
• Demonstrated professional competence and administrative capability as reflected in work performance and results; and
• Fulfill the requirements of Chapter Six (6) of the Constitution.

How to Apply

All applications quoting the Job Reference Number on the envelope or email subject should be sent to the address below attaching curriculum vitae, a copy of ID/Passport, scanned copies of academic certificates, testimonials, a filled employment form and any other relevant supporting documents.

The Director-General
Kenya Industrial Research and Development Institute (KIRDI)
Popo Road, Nairobi South C
P.O. Box 30650 – 00100
NAIROBI, KENYA

Online applications may be submitted via email to: directorgeneral@kirdi.go.ke. KIRDI

Employment Form can be downloaded from the Institute’s website.