Assistant Manager HR & Admin Job KenTrade

HR Jobs, Kenya Trade Network Agency Jobs.

Purpose for the Job

• Responsible for coordinating and supporting HR and Administration functions which include recruitment & selection, employee development, performance management, benefits administration, employee welfare, administration, facility management, records management and other related functions to achieve the Agency mandate

Duties and Responsibilities

• Coordinate recruitment, selection and onboarding processes.
• Coordinate the performance management process and ensure effective implementation of the performance management system
• Coordinate staff training and development planning and execution
• Implement the career plans and succession planning activities
• Coordinate the development and implementation of development programmes such as internship, management trainees, coaching and mentoring.
• Coordinate effective induction programmes
• Provide basic counselling to staff who have performance-related obstacles
• Monitor the implementation of employee medical schemes and health & safety programmes. Monitoring relevant Agency insurance policies and lodging claims.
• Coordinate the employee separation process
• Implementation of the various staff welfare activities as outlined in the policies and procedures.
• Coordinate Leave Management and Monitor staff attendance including punctuality and absenteeism.
• Administration of the staff pension scheme activities in liaison with the service providers.
• Implementation of the performance contract activities relating to human resources department.
• Payroll management.
• Facilities management (repair & maintenance, management of lease agreement, office space planning, furniture layout, photocopying and printing facilities, office parking slots, washrooms, lighting, air circulation etc.).
• Work environment management in liaison with contractors and service providers (cleanliness, fumigation, emergency procedures, health, fire protection/safety and waste management).
• Monitor implementation of service provider’s contracts (cleaning, courier, outside catering etc).
• Managing the Agency vehicle fleet and all transport needs of the Agency staff.
• Monitoring and reporting on the human resource and administration budget expenditure.
• Advising the management on the security requirements for the Agency and proposing sound security policies and procedures. Plan and carry out security awareness training and sensitization briefs to all staff. Coordinate drills and ensure that adequate measures are taken to prevent fire risks.
• Undertake such other duties as may be reasonably required and which are consistent with the level of responsibility for this job.

Minimum Academic, Professional Qualifications and Experience

• Relevant experience of not less than eight (8) years.
• Master’s degree in human resource management, Human Resource Development or Business Administration from a recognized institution orequivalent qualification
• Bachelor’s degree in Human Resource Management, Human Resource Development or Business Administration or any other relevant degree from a recognized institution.
• Certified Human Resource Practitioner of Kenya (CHRPK)
• Management/Supervisory Course lasting not less than two (2) weeks from a recognized institution.
• Practicing member of the Institute of Human Resource Management (IHRM) in good standing.
• Meets the provision of Chapter Six of the Constitution.

How to Apply

Qualified and interested candidates are requested to submit their application letter, curriculum vitae (that contains details of qualifications, work experience, email and telephone contacts including names, telephone and email contacts of three (3) referees who must be familiar with the candidates’ previous work experience) and copies of all certificates & relevant testimonials.

Successful candidates shall be required to obtain and submit valid copies of the
following documents before an offer is made.

• Certificate of Good Conduct from the Directorate of Criminal investigations (CID)
• Clearance Certificate from the Higher Education Loans Board (HELB)
• Tax Compliance Certificate from Kenya Revenue Authority (KRA)
• Clearance form from the Ethics & Anti-corruption Authority (EACC)
• Clearance certificate from a recognized Credit Reference Bureau (CRB) 

Visit: https://portal.kentrade.go.ke/careers

From there, you will be directed to the e-recruitment portal where you can:

Create a user account

Create your profile – Edit your profile if you already have an account.

The information on the profile is split into tabs that the user must fill out before submitting a job application which includes the following:

• Biodata – General information about the applicant
• Academic qualifications – attach certificates
• Professional qualifications – attach certificates
• Employment history – Record of previous employers
• Referees
• Attach aapplication letter, CV
• Input current and expected salary
• Submit application
• Click My Applications to check or confirm if your application has been successfully submitted.

All applications must be received not later than Tuesday September 09, 2025