Personnel/Administrative Assistant Job KU

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Kenya University is inviting applications from suitably qualified and experienced candidates to fill several administrative and hospitality support positions within its operations. The University remains committed to operational excellence, service delivery efficiency, and the provision of a conducive learning and working environment for students, staff, and visitors.

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Job Purpose

The Personnel/Administrative Assistant will provide comprehensive administrative and human resource support services to ensure efficient day-to-day operations within the designated department or unit. The role supports staff administration, records management, and coordination of office activities.

Key Responsibilities

• Provide administrative support to the department, including preparation of correspondence, reports, and official documentation.
• Maintain accurate personnel records, ensuring confidentiality and proper filing of employee information.
• Assist in processing staff documentation such as leave applications, confirmations, transfers, and contract renewals.
• Coordinate meetings, prepare minutes, and follow up on action points.
• Support recruitment processes by organizing interview schedules, receiving applications, and maintaining recruitment records.
• Manage office supplies and coordinate procurement requests in line with internal procedures.
• Handle incoming and outgoing correspondence, ensuring timely response and routing.
• Support compliance with university administrative policies and procedures.
• Maintain updated databases and electronic records systems.
• Perform any other administrative duties as assigned by the supervisor.

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How to Apply

Applicants and referees should write directly to:

Deputy Vice-Chancellor (Administration and Finance)
Kenyatta University
P. O. BOX 43844-00100
NAIROBI

Applications and letters from the referees should be received not later than Thursday, 12th March 2026.

Only shortlisted candidates will be contacted. Kenya University is an equal opportunity employer committed to merit-based recruitment and fair employment practices.