Administrative Assistant Job MKU

Administration Jobs. Mount Kenya University Jobs

In pursuit of fulfilling the Mission and Vision of the University, the Directorate of Human Resource is mandated to facilitate and support the Mission and operations of the University by enabling it to continue attracting, developing and retaining the right number of suitably qualified staff so as to maintain the University competitive edge. MKU invites applications from suitably qualified, visionary, competent, dynamic and experienced professionals with impeccable track record to fill the position an Administrative Assistant in Mombasa Campus.

Qualifications

Must have:

• Bachelor’s degree in relevant area of specialization.
• 2 years’ experience in Grade 7 at MKU or at a similar position in a recognized academic institution.

OR

• Higher National Diploma in relevant area of specialization
• 3 years’ experience in Grade 7 at MKU or at a similar position in a recognized academic institution.

OR

• Diploma in relevant area of specialization.
• 5 years’ experience in Grade 7 within MKU or at a similar position in a recognized academic institution

Key Responsibilities

Duties and responsibilities:

• Support the implementation of administrative functions within the department to ensure smooth operations.
• Record, prepare, and circulate accurate minutes for university committee meetings in a timely manner.
• Maintain proper filing and documentation systems for committee records, correspondence, and departmental reports.
• Assist in scheduling meetings, preparing agendas, and following up on action points.
• Handle incoming and outgoing correspondence, including emails and official letters.
• Provide general administrative and clerical support to staff and management.
• Coordinate departmental activities, workshops, and events, including logistics and communication.
• Maintain and update departmental databases and records (manual and electronic).
• Monitor office supplies and process requisitions when necessary.
• Ensure confidentiality and proper handling of sensitive information.
• Liaise with internal departments and external stakeholders to support communication and coordination.
• Assist in preparing reports, presentations, and other official documents.
• Track assigned tasks and follow up to ensure timely completion.
• Perform any other duties as assigned by the immediate supervisor in line with departmental objectives.

How to Apply

Click here to apply