Supply Chain Management Officer II Job NDMA, Nairobi, Kenya

REF NO NDMA I/V/No. 3/4/2026

Position Summary/ Purpose

The Supply Chain Management Function will involve:- reviewing, updating, interpreting and implementing existing Procurement Regulations, Procedures and Systems implementation and enforcement of regulation and polices on supplies management; aligning Supply chain objective with overall NDMA objective;; undertaking Tender Negotiation; disposal of unserviceable, obsolete and surplus stores and equipment; carrying out market research and advising the Board on the effect of market forces on the authority needs; designing procurement document; developing stock Control measures; preparing annual rates of purchases; evaluating the performance of venders; ensuring security and custody of all stores and documents; carryout board of survey; ensuring security and safeguarding of stores; inspecting incoming goods to the stores coordination of various activities in delivering a combination of inputs, outputs/outcomes for specified requirements in accordance with the Public Procurement and Disposal Regulations, 2006 and other laws and policy documents that impact on procurement; preparation of procurement plans in accordance with budget processes stocktaking and reconciling; security, safety, maintenance and proper preservation of stores; sourcing of supplies; assessing and measuring performance of supplies of goods, works and services; maintenance of procurement records; conducting market research; carrying out internal monitoring and evaluation of stores; development and implementation of internal procurement on supply policy procedure manuals; carrying out periodic market surveys and research; ensuring smooth distribution of inventory; management of receipts and issues; and verifying orders, invoices and stores accommodation.

Duties & Responsibilities

Specific duties and responsibilities will includei. Sourcing for goods, works, and services as per the procurement law;

• Raising purchase orders for goods and services for approval;
• Liaising with suppliers to ensure timely delivery of goods and services;
• Maintaining and updating the list of prequalified suppliers;
• Assisting in preparation of Request for Quotation (RFQ)
• Drafting LPOs/ LSOs in line with award decisions
• Participating in inspection of Goods, Services and works
• Assist in the Preparation and submission of quarterly reports to various institutions
• Assist in publishing reports, tenders in the Public Procurement Information Portal (PPIP)
• Assist in conducting prequalification of suppliers biannually and upload to the ERP and the authority’s website
• Assisting in undertaking market surveys to ensure the Authority obtains value for money;
• Participating in periodic and annual stock taking
• Timely filling of procurement documents and ensuring safe custody of all procurement records for easy storage and retrieval
• Participating in the opening tenders/ quotations
• Participating in the disposal of stores and equipment; and
•  Complying with the Procurement Act and Regulations

Person Specifications

For appointment to this grade, a candidate must have:

• Bachelor’s Degree in Procurement & Supplies Management, Business Administration (supplies/procurement option), or other relevant field from a recognized institution;
• Proficiency in computer applications
• Member of a professional body, either KISM or CIPS
• Certified Supplies Practitioner by KISM
• Fulfill the requirements of Chapter Six (6) of the Constitution.

How to Apply

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