Supplies Officer Job Lions SightFirst Eye Hospital

Job Purpose

The Supplies Officer is responsible for the efficient receipt, storage, inventory management, and distribution of medical and non-medical supplies within the hospital. The role ensures the continuous availability of required items, accurate inventory records, proper stock control, and compliance with established supply chain procedures.

Key Responsibilities

• Receive, inspect, and verify supplies delivered to the hospital to ensure compliance with purchase orders and quality requirements.
• Maintain accurate records of stock receipts, issuances, transfers, and balances.
• Issue supplies to departments in a timely manner while ensuring proper documentation and authorization.
• Monitor stock levels and initiate replenishment requests to prevent stock-outs.
• Ensure proper storage, handling, and organization of supplies in accordance with recommended standards.
• Conduct routine stock counts, inventory reconciliations, and periodic stock audits.
• Monitor expiry dates and stock movement to minimize losses resulting from expired, damaged, or obsolete items.
• Maintain inventory records within the hospital inventory management system.
• Prepare inventory reports and provide stock status updates to management as required.
• Assist in investigating stock discrepancies and implementing corrective actions.
• Ensure cleanliness, orderliness, and security of stores and storage areas.
• Collaborate with procurement and user departments to support efficient supply chain operations.

Qualifications and Experience

• Bachelor’s Degree in Procurement and Supply Chain Management, Logistics, Business Administration, Commerce, or a related field.
• Professional qualification in Procurement and Supply Chain Management will be an added advantage (Preferred).
• Minimum of three (3) years’ experience in stores management, inventory control, supplies management, or logistics operations.
• Experience working in a healthcare institution, pharmacy stores, or a similar environment is preferred.
• Demonstrated experience in inventory management systems and stock control processes.
• Knowledge of inventory management principles and warehouse operations.

Required Skills and Competencies

• Strong inventory management and stock control skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications and inventory management systems.
• Strong organizational and record-keeping abilities.
• Attention to detail and high level of accuracy.
• Ability to analyze stock trends and inventory requirements.
• Strong problem-solving and decision-making skills.
• Ability to work effectively with multiple departments and stakeholders.
• Good planning and time management skills.
• High level of professionalism, integrity, and accountability.

How to Apply

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