Stores Clerk Job (30-45K)

Reports to: Stores Supervisor or Supply Chain Manager

Procurement Jobs, Corporate Staffing Services Jobs. Stores Clerk managing the receipt, storage, recording and issuance of inventory and maintaining accurate stock records, requiring a KCSE certificate or equivalent, a certificate or diploma in Stores Management or Supply Chain Management as an advantage and 1-2 years experience in stores or warehouse operations, in a milk processing environment, on-site role.

Our client is a milk processing company seeking to hire a Stores Clerk to manage the receipt, storage, recording, issuance, and control of inventory to ensure that the milk processing company has adequate packaging materials, cleaning supplies, production consumables, and other operational items available when required. The Stores Clerk is responsible for maintaining accurate stock records, preventing losses, and ensuring compliance with food safety, hygiene, and occupational health and safety requirements.

Key responsibilities

Receiving and inspection of goods

• Receive deliveries of raw materials, packaging materials, cleaning chemicals and other supplies.
• Verify delivered quantities against purchase orders, delivery notes and supplier invoices.
• Inspect items for quality, damage, contamination, expiry dates and compliance with specifications.
• Report discrepancies, damaged goods or short deliveries to the Stores Supervisor and Procurement Department.
• Ensure all received items are properly documented and entered into the inventory system.

Inventory management and stock control

• Maintain accurate and up-to-date stock records using the company’s inventory system, ERP or stock registers.
• Monitor stock levels and report items approaching minimum stock levels.
• Conduct regular stock counts and participate in periodic physical stock-takes.
• Investigate and report stock variances, losses, damages and unexplained differences.
• Apply FIFO (First-In, First-Out) or FEFO (First-Expired, First-Out), as appropriate, to ensure proper stock rotation.
• Maintain clear identification and traceability of stock items by batch number, lot number and expiry date where applicable.

Issuing and dispatching stock

• Issue materials only against authorized requisitions from production, maintenance, quality assurance and other departments.
• Ensure quantities issued are accurately recorded and acknowledged by the receiving employee.
• Prepare and maintain stores issue vouchers, transfer notes and other supporting documents.
• Monitor the consumption of packaging materials and production consumables and report unusual usage.
• Ensure returned, damaged or obsolete items are properly documented and segregated.

Storage, hygiene and food safety

• Maintain clean, organized and secure storage areas.
• Store items according to their handling, temperature, safety and manufacturer requirements.
• Separate cleaning chemicals from food-contact packaging materials and other sensitive supplies.
• Ensure chemicals are properly labelled and stored in designated, secure areas.
• Observe hygiene, pest-control, fire-safety and occupational health and safety procedures.
• Support compliance with applicable food safety standards, including HACCP-based controls and the company’s quality management procedures.

Documentation and reporting

• Maintain accurate records of goods received, goods issued, stock transfers, returns and adjustments.
• Prepare daily or weekly stock movement reports as required.
• Assist in preparing monthly stock reports and stock-take schedules.
• Maintain proper filing of delivery notes, goods received notes, requisitions and stock cards.
• Immediately report suspected theft, unauthorized stock movements and inventory control weaknesses.

Stores security and housekeeping

• Ensure stores are accessible only to authorized personnel.
• Safeguard company inventory against theft, damage, misuse and deterioration.
• Arrange stock systematically to facilitate easy identification and retrieval.
• Ensure storage equipment, shelves and handling tools are used safely.
• Keep aisles, emergency exits and access routes clear at all times.

Key performance indicators (KPIs)

The Stores Clerk’s performance will be evaluated against the following indicators:

Qualifications and experience

• KCSE certificate or equivalent.
• Certificate or diploma in Stores Management, Supply Chain Management, Procurement, Inventory Management or a related field is an advantage.
• At least 1–2 years of experience in stores, warehouse or inventory operations; experience in a milk processing or food manufacturing company is preferred.
• Basic computer skills, including Microsoft Excel and inventory management systems.
• Knowledge of stock control procedures, documentation and physical stocktaking.
• Basic understanding of food safety, hygiene and safe chemical storage procedures.

Required competencies

• High integrity and accountability.
• Strong attention to detail and numerical accuracy.
• Good organizational and record-keeping skills.
• Ability to identify and report stock discrepancies.
• Effective communication and teamwork.
• Ability to work under pressure and meet deadlines.
• Commitment to confidentiality, safety and company procedures.

How to Apply

Gross Salary:

If you are up to the challenge and possess the necessary qualifications and experience, please send your CV only quoting the job title on the email subject (Stores Clerk – FMCG), to vacancies@corporatestaffing.co.ke before 31st October 2026

NB: Only shortlisted candidates will be contacted. If you do not receive any communication from us within two weeks of your application, kindly consider your application unsuccessful. We appreciate your interest and thank you for applying

Corporate Staffing Service never asks candidates to pay any money or pay for tests at any stage of the recruitment process