Registry Officer Job Imarika Sacco

IT Jobs, Imarika Sacco Jobs. Responsible for managing and maintaining member records, receiving and filing documents, updating registry information, retrieving records when required, ensuring accurate and secure document storage, supporting correspondence, and providing registry information to authorised staff and members. Requires a Diploma or Bachelor’s degree in Records Management, Information Science, Business Administration, or a related field. The position is based in Kilifi and requires on-site work.

Job Purpose

• This job involves planning, organizing and implementing records management systems and objectives by co-ordinating and integrating records management activities towards the achievement of established Sacco goals and objectives.

Key Responsibilities

• Developing, maintaining, verifying and evaluating existing records systems.
• Ensuring safe custody, utmost security, monitoring file movement and confidentiality of data
• Maintaining a proper electronic filing system (EDMS) that enables easy and swift retrieval
• Modify and streamline the filing systems by appending identification of records, numbers or codes to the filing index
• Responding to requests for statements, checks, and various member documents from branch and department personnel
• Work with internal legal department/security personnel and law enforcement entities in producing requested records for subpoenas, Tax Summons and or Search Warrants.
• Classifying and indexing records and destroying or archiving the finished datarecords.
• Implement a system to ensure control of document movement.
• Maintains safe custody of member confidential envelopes for dependants\nominees.
• Prepare registry report and forward it to the immediate supervisor on monthly basis.
• Coordinate and supervise all branch registries and their functionalities.
• Any other lawful duty assigned from time to time by the supervisor or any other person placed in authority.

Qualifications

• Bachelor’s degree in information science or any related course.
• Diploma in archives and records management is an added advantage

Professional Qualifications / Membership to professional bodies

• Kenya Association of Records Managers and Archivists (KARMA).

Previous relevant work experience required.

• At least 5 years’ experience in a busy library, Sacco registry or any related field.

How to Apply

Qualified applicants to apply enclosing their Signed Cover letter, ID Copy, an up-to-date CV, evidence of current or past employment, Academic & Professional Certificates and copies of relevant testimonials addressing to:

HUMAN RESOURCE MANAGER
IMARIKA DT SACCO LTD
P.O BOX 712-80108
KILIFI.

The deadline for submitting applications is Tuesday 6th October 2026 Close of Business.

Applications received later than this date will NOT BE considered.

Only shortlisted candidates will be contacted. Canvassing will lead to automatic disqualification.