Registry Clerk Job Kitale National Polytechnic, Kitale, Kenya

KNP/ADV/11/2026
Job Summary

• The Registry Clerk will manage the institution’s records and information systems, ensuring proper classification, storage, retrieval and security of files and documents in accordance with public records management guidelines.

Minimum Requirements

• Diploma in Information Science/Records Management or its equivalent from a recognized institution.
• Knowledge of records classification, filing systems and archiving procedures.
• Computer literacy, including electronic document management systems.
• Knowledge of public service records management regulations is an added advantage.

Key Competencies and Skills

• High level of accuracy, confidentiality and integrity.
• Good organizational and time-management skills.
• Attention to detail in file classification and retrieval.
• Good communication and customer-service skills.

Key Responsibilities

• Open, classify, file and maintain institutional records (physical and electronic).
• Receive, register, and dispatch incoming and outgoing correspondence/files.
• Retrieve and avail files promptly to authorized officers on request.
• Maintain registry movement registers and file-tracking systems.
• Ensure security, confidentiality and safe custody of records.
• Carry out periodic appraisal, weeding and disposal of record schedules.

How to Apply

General Conditions for All Applicants

• Must be a Kenyan citizen of good conduct and not have any pending integrity, criminal or disciplinary issues.
• Must satisfy Chapter Six (6) of the Constitution of Kenya 2010 on Leadership and Integrity.
• Successful candidates will be required to obtain clearance certificates from: Kenya Revenue Authority (Tax Compliance), Higher Education Loans Board (HELB), Ethics and Anti-Corruption Commission (EACC), Directorate of Criminal Investigations (Certificate of Good Conduct), and a Credit Reference Bureau (CRB).

Please Note

• Interested and qualified candidates should submit their applications enclosing a detailed curriculum vitae, copies of academic and professional certificates, national identity card, and three (3) reference letters,
• Only shortlisted candidates will be contacted.
• Kitale National Polytechnic is an equal opportunity employer. Persons with disabilities, women, and candidates from marginalized/minority groups are encouraged to apply.
• The applications should be in hard copy and in a sealed envelope with advert reference number; to reach the Chief Principal by 11th September 2026.

The Chief Principal
Kitale National Polytechnic
P.O Box 2162-30200, KITALE
KITALE NATIONAL POLYTECHNIC
CHIEF PRINCIPAL
P. O. Box 2162-30200, KITALE