Project Coordinator- Admin & Comms Job Strathmore Business School

Project Management Jobs, Strathmore Business School Jobs.

Job Purpose

• The job holder is responsible for providing high-quality administrative, coordination, and communication support to the Project Manager and the wider program team.
• The role ensures the smooth functioning of program operations, manages all internal and external communication, supports documentation and correspondence, and maintains organized
• administrative systems that enable efficient delivery of the multi-year program.

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Duties & Responsibilities

Administrative Coordination & Program Support

• Manage daily administrative operations of the program, ensuring efficient office and workflow management.
• Support the Project Manager by coordinating schedules, meetings, calendars, and action trackers.
• Prepare meeting documentation, take minutes, and follow up on action points.
• Maintain organized filing systems (digital and physical) for program documents, contracts, reports, and correspondence.
• Coordinate logistics for workshops, training sessions, travel, events, and donor engagements.
• Assist with procurement processes by preparing requisitions, quotations, and vendor documentation.
• Support budget monitoring by tracking administrative expenses and ensuring timely documentation.

Communication & Correspondence

• Serve as the central communication point for the program, coordinating all incoming and outgoing correspondence
• Draft, edit, and format internal memos, letters, briefs, emails, and announcements.
• Support the preparation of external communication materials (partner updates, invitations, newsletters, donor briefs, presentations).
• Maintain professional and timely communication with stakeholders, departments, vendors, and implementing partners.
• Coordinate information flow between Pillar Coordinators, PMO, and external partners.
• Manage program branding, templates, and communication standards to ensure consistency.

Documentation & Reporting Support

• Assist with assembling reports, including collecting updates from team members and consolidating inputs.
• Manage documentation of events, workshops, learning sessions, and program activities.
• Maintain accurate records of correspondence, decisions, and approvals for audit and reporting purposes.
• Support the team with data collation, content drafting, and formatting.

Social Media & Digital Communications Management

• Manage the program’s social media presence (LinkedIn, X/Twitter, Facebook, Instagram or institutional platforms).
• Draft and schedule posts highlighting key milestones, events, success stories, and learning moments.
• Work with the RM, APM’s and PMO to ensure content accuracy and alignment with program messaging.
• Monitor engagement analytics and prepare monthly digital performance summaries.
• Create multimedia content (short videos, testimonials, quotes, infographics).
• Ensure compliance with institutional guidelines and safeguarding requirements when posting content.

Stakeholder Engagement Support

• Maintain contact lists, mailing lists, and stakeholder registers.
• Coordinate communication with universities, faculty members, implementing partners, and advisory committees.
• Support donor visibility activities through documentation, scheduling, logistics, and communication materials.

Support to Project Manager

• Provide direct administrative support to the PM, including diary management, task tracking, and preparation of briefing materials.
• Assist in monitoring progress across all pillars by maintaining shared project management tools.
• Support PMO coordination activities (risk logs, agendas, quality checks, action trackers).

Job Requirements

The post holder will be required to have and demonstrate evidence of the following qualifications, attributes, and skills:

• Bachelor’s Degree in Communication, Business Administration, Social Sciences, Public Relations, or related field.
• 2–4 years’ experience in administrative coordination, communication, or project support roles.
• Excellent communication skills (written and verbal).
• Strong organizational skills with attention to detail.
• Proficient in MS Office, email management, and collaborative tools.

Key Competencies and Skills:

• Strong interpersonal and stakeholder engagement skills.
• Ability to coordinate multiple tasks and priorities under tight timelines.
• High professionalism, confidentiality, and discretion.
• Ability to develop communication content with minimal supervision.
• Creativity in developing communication materials for internal and external audiences.
• Strong team player with ability to work across different pillars and functions.
• Experience managing social media and digital communication channels.

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How to Apply

If you are interested in the position and have the skills we are looking for, we would like to hear from you.

Please forward an application letter together with a copy of your updated resume quoting:

‘Project Coordinator-Administration & Communication’

to the People and Culture Manager, Strathmore University Business School, on careerssbs@strathmore.edu by end of the day (5.30 pm) Wednesday, 18th December 2025.