Project Assistant NGO Job ACTED

NGO Jobs. Agency for Technical Cooperation and Development Jobs

Roles and Responsibilities

Under the direct line management of the Country Representative, the Project Assistant will provide dedicated administrative and coordination support to the REACH Sudan mission, from Nairobi. The Administrative Assistant will work in close collaboration with ACTED’s FLAT (Finance, Logistics, HR/Admin) departments to support the REACH Sudan team in their transition from Kampala to Nairobi.

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Key responsibilities include:

• Support in setting up systems for comprehensive staff records, project trackers and documentation, together with ACTED HR
• Help organize travel, accommodation, and logistical arrangements, anticipating operational needs.
• Coordinate onboarding, orientation, and administrative guidance for new staff.
• Support with the management of workspace allocation, office resources, and procurement.
• Serve as the primary interface between REACH Sudan and ACTED Kenya FLAT departments, ensuring timely processing of administrative, HR, and logistical requests.
• Identify and implement workflow improvements, standardize procedures, and maintain knowledge management systems.
• Oversee administrative processes for REACH Sudan, document management, and compliance with organizational standards.
• Undertake additional administrative, coordination, or strategic support tasks as required.

Qualifications

• Diploma or Bachelor’s degree in Business Administration or related field.
• At least 1 year of experience in administrative support, logistics or coordination roles (INGO experience an asset).
• Strong organizational skills, attention to detail and ability to manage multiple tasks simultaneously.
• Excellent communication skills in English.
• Proficiency in Microsoft Office software (e.g. Word, Excel and Outlook), as well as Adobe and others.
• Strong interpersonal skills and ability to work in a multicultural team.

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How to Apply

Qualified Kenyan nationals with the required skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to kenya.jobs@acted.org and received on or before 5.00PM on 24.12.2025 with the subject line “Project Assistant-Sudan”

Please do not attach any other documents while sending your applications, if required they will be requested at a later stage.

Please note that shortlisting will be done on a rolling basis and only the shortlisted candidates will be contacted.