Personal Assistant Job
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We are seeking a highly organized, proactive, and business-minded Personal Assistant (PA) to support our Chief Executive Officer (CEO). The successful candidate will serve as a strategic partner to the CEO, providing high-level administrative, operational, and business support while acting as a key point of contact on his behalf.
This is a dynamic role suited for an individual who is discreet, confident, analytical, and capable of operating in a fast-paced executive environment.
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Executive Support
- Manage and maintain the CEO’s diary, schedule, and appointments.
- Coordinate internal and external meetings, including preparation of agendas and minutes.
- Stand in for the CEO in meetings where required and provide detailed feedback.
- Act as the primary point of contact between the CEO and stakeholders.
- Screen and prioritize correspondence, calls, and requests.
Travel & Logistics
- Arrange travel itineraries, flights, visas, and hotel accommodations.
- Coordinate transport and logistics for business engagements.
- Prepare briefing documents ahead of travel and meetings.
Business & Sales Support
- Participate in sales strategy discussions and performance reviews.
- Monitor sales performance trends and prepare analytical reports.
- Update the CEO on business performance, opportunities, and challenges.
- Follow up on action points from management and sales meetings.
- Support implementation of sales and growth initiatives.
Advisory & Strategic Role
Provide sound judgment and professional advice on business matters.
Identify operational gaps and recommend improvements.
Support decision-making through research and data analysis.
Qualifications & Requirements
- Bachelor’s Degree in Business Administration, Sales & Marketing, Finance, or related field.
- Minimum 5 years’ experience in an Executive Assistant, PA, or Senior Administrative role.
- Strong understanding of business operations and sales performance metrics.
- Excellent organizational and time management skills.
- Strong analytical, numerical and reporting abilities.
- High level of discretion, confidentiality, and professionalism.
- Excellent written and verbal communication skills.
- Ability to work independently and make sound decisions.
- Proficiency in Microsoft Office Suite and business reporting tools.
Key Competencies
- Strategic thinking & Business acumen
- High attention to detail
- Confidence in high-level meetings
- Problem-solving mindset
- Strong interpersonal skills
- Ability multitask
How to Apply
Interested candidates should submit their CV and a Cover Letter detailing their suitability for the role to vacancy@focusedhrsolutions.co.ke
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