Operations Associate NGO Job GFF

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KEY RESPONSIBILITIES

The Operations Associate will have the following responsibilities:

Grants management processes

• Support the completion of due diligence and compliance on grantee partners in partnership with program team and Senior Operations Officer.
• Support with administrative steps in GFF’s grantmaking processes in partnership with the program team, including, but not limited to:
• Conducting OFAC checks and liaising with appropriate members of the team, as needed.
• Monitoring grant payment issues and acknowledgements.
• Ensuring grant payments are released in a timely fashion, and that contingencies are met and documented in the GMS system.
• Drafting official communication to grantee partners (Bank letters, etc.) and liaising with GFF’s fiscal sponsor.
• Monitoring country inboxes, in partnership with the program team.

Operational support to the team

• Support the implementation and operationalization of GFF policies, alongside Operations Director and Senior Operations Officer.
• Monitor our Information and Recruitment email addresses and respond to or direct inquiries appropriately.
• Support management and organization of GFF SharePoint site.
• Support the payment of stipends to relevant participants in GFF events and meetings.
• Supports hiring and onboarding processes for GFF vendors and team members.
• Research operational solutions to improve communication and efficiency on the GFF team.

Travel and event logistics

• Support team members’ requests for official letters and documentation needed for travel.
• Alongside Executive Assistant and Senior Operations Officer, provide administrative and logistical support for team and staff retreats, events, team building activities, workshops, and team convenings.
• Coordinate translation and interpretation requests
• In alignment with Girls First Fund’s commitment to language justice, support embedding language equity and needs into operational processes.
• Coordinate interpretation for meetings and events alongside GFF’s established vendors, when requested.
• Coordinate translation needs across the team alongside GFF’s established vendors.
• Support the identification of additional vendors, as needed.

How to Apply

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