Office Project Coordinator Job Africa No Filter
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Key Responsibilities
Strategic & Executive Office Coordination
- Act as a strategic partner to the Executive Director, helping to prioritise, sequence, and manage a complex and evolving portfolio of work.
- Manage the day-to-day functioning of the Executive Director’s office, including calendar management, meeting preparation, follow-ups, and decision tracking.
- Ensure the Executive Director’s time and attention are focused on the highest-value priorities.
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Project Tracking & Delivery Oversight
- Track key organisational, campaign, and partnership projects on behalf of the Executive Director, ensuring clarity on ownership, timelines, and next steps.
- Create and maintain lightweight but effective project management systems, dashboards, and action trackers.
- Follow up with direct reports and senior leadership to ensure delivery, accountability, and timely escalation of risks or bottlenecks.
Leadership & Stakeholder Coordination
- Support coordination across the senior leadership team, helping ensure alignment, information flow, and follow-through on agreed actions.
- Assist the Executive Director with stakeholder management, including the Board, Creative Council, advisory bodies, and senior external partners.
- Prepare briefing notes, meeting summaries, and action memos to support effective engagement and decision-making.
AI, Systems & Workflow Design
- Proactively identify and implement AI-enabled tools and digital systems to improve productivity, project tracking, communications, and reporting within the ED’s office.
- Design and refine workflows that reduce friction, improve clarity, and enable faster, smarter execution.
- Act as a test-and-learn hub for new tools that can strengthen how leadership operates.
Communications & Profile Support
- Support the Executive Director’s external communications and social media in collaboration with the communications team.
- Ensure messaging, timing, and tone are aligned with organisational priorities and public positioning.
Skills, Experience & Qualifications
Essential
- 10 –12+ years’ experience in a Chief of Staff–style, Office Project Coordinator or senior coordination role supporting executive leadership.
- Strong ability to manage multiple priorities, projects, and stakeholders in fast-moving environments.
- Proven experience tracking projects and driving follow-through without formal authority.
- Excellent written and verbal communication skills.
- High emotional intelligence and exceptional interpersonal skills; confident engaging senior leaders and external stakeholders.
- Sound judgment, discretion, and the ability to operate as a trusted confidant.
Personal Attributes
- Strategic and solutions-focused
- Fast-paced, proactive, and highly organised
- Entrepreneurial mindset with strong execution discipline
- Patient, emotionally intelligent, and trusted by colleagues
- Comfortable operating in ambiguity and anticipating needs
- Thrives in a remote, multicultural environment
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How to Apply
Applications should be sent to executivedirector@africanofilter.org with “JOB TITLE” as the email subject.
Only shortlisted candidates will be contacted.
Closing date: 1st February 2025
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