Office Project Coordinator Job Africa No Filter

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Key Responsibilities

Strategic & Executive Office Coordination

• Act as a strategic partner to the Executive Director, helping to prioritise, sequence, and manage a complex and evolving portfolio of work.
• Manage the day-to-day functioning of the Executive Director’s office, including calendar management, meeting preparation, follow-ups, and decision tracking.
• Ensure the Executive Director’s time and attention are focused on the highest-value priorities.

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Project Tracking & Delivery Oversight

• Track key organisational, campaign, and partnership projects on behalf of the Executive Director, ensuring clarity on ownership, timelines, and next steps.
• Create and maintain lightweight but effective project management systems, dashboards, and action trackers.
• Follow up with direct reports and senior leadership to ensure delivery, accountability, and timely escalation of risks or bottlenecks.

Leadership & Stakeholder Coordination

• Support coordination across the senior leadership team, helping ensure alignment, information flow, and follow-through on agreed actions.
• Assist the Executive Director with stakeholder management, including the Board, Creative Council, advisory bodies, and senior external partners.
• Prepare briefing notes, meeting summaries, and action memos to support effective engagement and decision-making.

AI, Systems & Workflow Design

• Proactively identify and implement AI-enabled tools and digital systems to improve productivity, project tracking, communications, and reporting within the ED’s office.
• Design and refine workflows that reduce friction, improve clarity, and enable faster, smarter execution.
• Act as a test-and-learn hub for new tools that can strengthen how leadership operates.

Communications & Profile Support

• Support the Executive Director’s external communications and social media in collaboration with the communications team.
• Ensure messaging, timing, and tone are aligned with organisational priorities and public positioning.

Skills, Experience & Qualifications

Essential

• 10 –12+ years’ experience in a Chief of Staff–style, Office Project Coordinator or senior coordination role supporting executive leadership.
• Strong ability to manage multiple priorities, projects, and stakeholders in fast-moving environments.
• Proven experience tracking projects and driving follow-through without formal authority.
• Excellent written and verbal communication skills.
• High emotional intelligence and exceptional interpersonal skills; confident engaging senior leaders and external stakeholders.
• Sound judgment, discretion, and the ability to operate as a trusted confidant.

Personal Attributes

• Strategic and solutions-focused
• Fast-paced, proactive, and highly organised
• Entrepreneurial mindset with strong execution discipline
• Patient, emotionally intelligent, and trusted by colleagues
• Comfortable operating in ambiguity and anticipating needs
• Thrives in a remote, multicultural environment

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How to Apply

Applications should be sent to executivedirector@africanofilter.org with “JOB TITLE” as the email subject.

Only shortlisted candidates will be contacted.

Closing date: 1st February 2025